Executive Personal Assistant Position Available In Duval, Florida
Tallo's Job Summary: Seeking a highly organized and proactive Executive Personal Assistant to support our executive in both personal and business matters. Responsibilities include managing schedules, arranging travel, handling administrative tasks, and maintaining confidentiality. Ideal candidates will have excellent organizational and communication skills, be proficient in Microsoft Office Suite, and thrive in a fast-paced environment. This role requires discretion and the ability to multitask effectively. Located in Jacksonville, FL.
Job Description
Executive Personal Assistant Central Southern Construction Jacksonville, FL Central Southern Construction Corp. (CSC) is a Federal Civil Construction Contractor headquartered in Jacksonville, FL. We have successfully completed numerous projects throughout the southern, eastern, and midwestern United States. Our esteemed clients include the U.S. Navy, the National Park Service, the U.S. Army Corps of Engineers, the U.S. Air Force, and the Federal Highway Administration.
Our expertise includes:
Road construction Airfield construction Underground utilities Earthwork Our mission is to be the trusted partner for government and community construction projects. We strive to create safe, efficient, and enduring infrastructure through our dedication to quality, innovation, and ethical practices. By fostering a culture of collaboration, respect, and transparency, we aim to make a positive and lasting impact
Core Values Integrity and Respect :
We act with honesty, respect, humility, and transparency adhering to the highest ethical standards and honoring our commitments, guided by our faith.
Excellence and Achievement :
We strive for excellence in everything we do, committed to achieving high performance and delivering outstanding results.
Innovation and Positivity :
We embrace innovation and positivity, encouraging a culture of learning, creativity, and enthusiasm in all our endeavors. 4.
Collaboration and Community:
We believe in the power of collaboration and community, fostering a diverse and inclusive environment where everyone feels valued and supported. 5.
Trust and Transparency :
We foster trust through transparent actions and decisions, always committed to integrity and doing what is right. Why Join Us – (Office Positions):
Collaborative and Supportive Environment:
Work in a team-oriented setting with an inclusive workplace culture, while having the entrepreneurial spirit to work independently on projects.
Company Lunches :
Enjoy regular company lunches that foster team bonding.
Casual Professional Dress Code :
Benefit from a relaxed yet professional dress code.
Flexible Schedule :
Take advantage of a flexible work schedule to balance work and personal life.
Wellness Program:
Participate in our wellness program to support your health and well-being.
Summer Fridays:
Enjoy early release at 3 PM during the summer.
A Company That Cares :
Be part of a company that values and cares for its employees.
Competitive Benefits:
Comprehensive benefits package including health insurance, retirement plans, paid time off, and more. Brand New Office in 2025 : Work in a newly established office with modern furniture designed for comfort and productivity. Join CSC and be a part of a team that is building the future of federal civil construction!
JOB DESCRIPTION
Job Type:
Part-Time to Full-Time About the
Role:
We are seeking a highly organized and proactive Personal Assistant to support our executive in both personal and business matters. The ideal candidate will be adept at managing schedules, arranging travel, and handling various administrative tasks with efficiency and discretion. This role requires the ability to thrive in a fast-paced and dynamic environment.
Key Responsibilities:
Personal Errands:
Run personal and company errands.
Scheduling:
Manage both personal and business calendars, including daily and weekly calendar management, scheduling appointments, meetings, and events.
Quotes:
Obtain quotes for services and products as required.
Reminders:
Provide reminders for appointments, important dates, and deadlines.
Travel Arrangements:
Coordinate travel plans, including booking flights, accommodations, and transportation.
Email Management:
Screen emails, manage inbox, follow up on important communications, and respond as necessary.
Meeting Minutes:
Record and distribute meeting minutes.
Supply Orders:
Order office and personal supplies as needed.
Digital File Organization:
Organize and maintain digital files.
Pick-Up Items:
Pick up items from the printer and other locations as needed.
Car Maintenance:
Ensure the executive’s car is cleaned and maintained.
Appointment Setting:
Set and manage appointments.
Qualifications:
Proven experience as a Personal Assistant or similar role. Excellent organizational and time management skills. Strong communication skills, both written and verbal. Ability to multitask and prioritize effectively. Discretion and confidentiality are essential. Proficiency in Microsoft Office Suite and other relevant software. Proactive and able to take initiative. Ability to thrive in a fast-paced and dynamic environment. All applicants will undergo a drug test, background check, and motor vehicle report. Employer is a DFWP and EEO Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability status, protected veteran status, gender, gender expression or expression, sexual orientation, or any other characteristic protected by law.
Job Types:
Full-time, Part-time Benefits:
401(k) Dental insurance Health insurance Vision insurance
Schedule:
Monday to Friday Ability to
Commute:
Jacksonville, FL (Required)
Work Location:
In person
