CEO Executive/Personal Assistant Position Available In Hillsborough, Florida

CEO Executive/Personal Assistant 2.6 2.6 out of 5 stars Tampa, FL 33609

• Hybrid work JOTO PR Disruptors is looking for a highly experienced, detail-oriented, and proactive Executive/Personal Assistant to provide comprehensive support to our CEO.

This hybrid position is based in Tampa, Florida (or surrounding areas) and is ideal for a resourceful individual with a blend of professional executive support experience and personal assistant capabilities, who thrives in fast-paced environments.

About Us:

At JOTO PR, we’re known for our disruptive approach to public relations. We help innovative companies scale their influence through data-driven, strategic media exposure. As part of our dynamic team, you’ll work closely with visionary leadership and have a direct impact on business growth and operations.

Role Summary:

The Executive/Personal Assistant will act as the right hand to the CEO, supporting both professional and personal responsibilities to ensure day-to-day efficiency and long-term success. This individual will serve as the point of contact between the CEO and internal teams, clients, external partners, and vendors — ensuring seamless communication, coordination, and execution across all areas. This is a part-time hybrid role based in Tampa, with the potential to grow into a full-time position. A background check will be required as part of the hiring process.

Key Responsibilities:

• Schedule & Calendar Management Organize and maintain professional. Schedule business meetings, internal check-ins, appointments. Coordinate reminders, meeting logistics, and ensure timely attendance.
• Travel & Errand Coordination Arrange domestic and international travel for business (flights, hotels, car services) Prepare and manage travel-related expense reports, ensuring accuracy and timely submission
• Executive & Administrative Support Serve as the primary liaison for the CEO with staff, clients and partners Screen calls and emails, prepare documents and meeting materials Draft communications, create reports, take meeting minutes, and follow up on action items Manage reports, organize documents in SharePoint, and handle confidential files Coordinate internal project timelines and ensure the CEO is aligned on all deliverables•Sales, Marketing and Client Support Support the sales team with call scheduling, meeting prep, and follow-ups Join sales or client calls to assist with documentation and note-taking Organize and maintain client-related information and CRM data Assist in preparing sales performance summaries and weekly reports Marketing tasks as assigned•Confidential Support Handle sensitive personal information with complete discretion Assist in organizing private files and legal documents.
• Pet Coordination Assist with pet care logistics, appointments, and supply orders

Requirements:

5+ years of experience as an Executive Assistant, preferably supporting a CEO or executive team Based in Tampa, Clearwater or close to the area, with the ability to work on a hybrid schedule (in-home office presence required) Excellent communication skills — written, verbal, and interpersonal Highly organized with strong time-management and multitasking abilities Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools Comfortable with data management, reporting, and using task management software A proactive mindset, high attention to detail, and the ability to think ahead Experience in handling confidential and high-stakes communications with professionalism Must be willing to undergo a background check

Job Type:

Part-time Pay:

$24.00

• $27.

00 per hour Expected hours: 4 per week

Schedule:

4 hour shift Application Question(s): Are you able to work in-person in Tampa, FL as required by this hybrid role?

Work Location:

Hybrid remote in Tampa, FL 33609