Executive Assistant Position Available In Hillsborough, Florida
Tallo's Job Summary: Executive Assistant needed for Swope, Rodante P.A. in Tampa, FL. This role supports two personal injury law firms, providing high-level administrative support to senior leadership. Responsibilities include managing calendars, preparing legal documents, and serving as a liaison. Qualifications include a Bachelor's degree, 3+ years of executive support experience, and proficiency in Microsoft Office Suite. Salary ranges from $20 to $28 per hour.
Job Description
Executive Assistant Swope, Rodante P.A. Tampa, FL 33605 Executive Assistant Executive Assistant needed for a fast-paced, team-oriented company that supports two personal injury law firms in Ybor City. The Executive Assistant to the Managing Partners provides high-level administrative support to the firm’s senior leadership. This position requires discretion, professionalism, and efficiency in managing a wide range of legal, operational, and organizational tasks. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced, confidential environment. Responsibilities
- Manage complex calendars for Managing Partners, including scheduling meetings, court appearances, and travel arrangements.
- Prepare, proofread, and edit correspondence, legal documents, and presentations.
- Serve as a liaison between the Managing Partners and internal/external stakeholders, including clients, vendors, and legal staff.
- Coordinate and support internal meetings, including agenda preparation, note-taking, and follow-up tasks.
- Manage confidential information with a high degree of discretion and professionalism.
- Assist with billing, expense reporting, and timekeeping for Managing Partners.
- Conduct legal or business-related research as requested.
- Support project management and strategic initiatives led by legal leadership. Qualifications
- Bachelor’s degree preferred
- 3+ years of experience supporting executives in a law firm or corporate legal department.
- Travel booking/planning experience with commercial and private entities as well as both foreign and domestic travel.
- Bilingual in English and Italian is a plus
- Event planning experience is a plus
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with legal software (e.g., FileVine or Westlaw) a plus.
- Excellent verbal and written communication skills.
- Superior organizational skills with the ability to manage multiple priorities.
- High level of professionalism, discretion, and confidentiality.
This position is in-office from 8:00am to 5:30pm Monday-Thursday and 8:00am to 3:00pm Friday. Occasionally additional overtime and on-call may be necessary. Our office is a non-smoking environment. We offer an excellent package of benefits, including health, dental & life insurance with a Health Savings Account option, yoga classes, massages, and personal training sessions weekly. Salary range for this position is $20 to $28 per hour. Only qualified candidates will be contacted. Reply to this post with a cover letter and resume. Employees have rights under
Federal Employment Laws:
Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).
Job Type:
Full-time Pay:
$20.00 – $28.00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off
Schedule:
8 hour shift Day shift Application Question(s): What are your career goals for the next 3-5 years? What is your expected total annual salary? Identify skills you possess that would make you a great legal assistant. Will you be able to commute and work in office 5 days a week?
Work Location:
In person
