Executive Assistant – Contractor Position Available In Hillsborough, Florida

Executive Assistant

• Contractor Medvacon Life Sciences Tampa, FL Job Details Full-time 1 day ago Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel Microsoft Outlook Executive administrative support Mid-level Microsoft Office 8 years High school diploma or GED IV insertion Computer skills

Full Job Description Important Notice:

Protecting Your Information Medvacon Talent Acquisition only conducts initial video interviews via Microsoft Teams. All communication will come from an email address ending in @medvacon.com. If you receive a message that seems suspicious or is not from our official domain, please report it immediately to . This is a temporary 6-month contracted 1099 position with no benefits .

ONSITE POSITION

• SHIFT
• MON-FRI 9AM
• 5PM.

FLEXIABLE FOR MEETING, EVENTS & CUSTOMERS

• DURATION
• 3 MONTHS

WITH POSSIBLE EXTENSION.

Perform professional-level tasks that are sensitive in nature, requiring independent judgment, initiative, confidentiality and tact Strong computer skills using Microsoft Outlook and MS Office

• PowerPoint, Word and Excel (intermediate/advanced experience) Manage and prepare presentations for internal and external audiences, under general direction (does not facilitate presentations) Schedule and organize internal and external meetings and conferences (i.

e., schedule attendees, conference rooms, placing catering orders and clean-up services) Coordinate and manage offsite and onsite meeting logistics (international and domestic) Liaise with other Administrative Assistants or Coordinators to schedule meetings and complex travel logistics: air, ground transportation, meeting preparation, agenda preparation and dinner arrangements, etc. Coordinate conference calls with internal and external customers and business partners Work independently with only general guidance on a variety of special projects Heavy calendar management utilizing MS Outlook to schedule and organize meetings and conferences; must be flexible with last-minute schedule changes and urgent meeting requests Process and reconcile travel and expense reports for reimbursement using the Concur Expense management system Arrange domestic and international travel; process visas and passport renewals as needed Answer and screen telephone calls for executives from both internal/external sources, transfer calls to the appropriate party Organize and maintain necessary confidential files and records for department as required Coordinate and maintain office and kitchen with supplies Reviews and screens mail for the General Manager. Responds to regularly occurring requests for information. Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Prepares various confidential departmental reports as assigned by General Manager. Collects information, compiles into required format, prints, proofs and distributes to appropriate company personnel. Answers telephones, handles calls, routes to appropriate individual, or takes messages. Ensure customers, vendors and employees are handled in a professional and courteous manner. Establishes and maintains confidential files. Act as a liaison with other departments and outside agencies, including high-level staff such as Business Unit Leaders. IV.

Knowledge Requirements:

Education or Equivalent:

Education or Equivalent:

(Minimum required to perform the job) High school diploma or equivalent required; college degree preferred Executive Admin 8+ years of experience Pharma industry experience a plus 3TeQzZwbuw