Executive Legal Assistant/Legal Intake Specialist Position Available In Indian River, Florida

Executive Legal Assistant/Legal Intake Specialist The Law Offices of Jennifer D. Peshke, P.A. Vero Beach, FL Job Details Full-time $18 – $22 an hour 20 hours ago Benefits Disability insurance 401(k) Paid time off 401(k) matching Opportunities for advancement Qualifications Customer service Intake Mid-level Microsoft Office Administrative experience Legal administrative experience Calendar management Front desk Law office Communication skills Administrative tasks Full Job Description We are a boutique transactional law firm seeking highly organized, proactive, and client-focused Executive Legal Assistant and Intake Specialist to serve as a key team member in our office. This role is essential in ensuring seamless daily operations while providing exceptional support to attorneys and delivering top-tier customer service to our clients. As the first point of contact, you will help foster a welcoming and professional environment.

Key Responsibilities:

Serve as a primary liaison for clients, ensuring a positive and professional experience from intake to ongoing communication. Answer incoming calls, conduct client intake for new and existing matters, and provide professional client service. Welcome and assist clients with a warm and engaging demeanor. Schedule, confirm, and follow up on client appointments, ensuring timely communication and efficiency. Prepare attorneys with all necessary information for daily client meetings, including case materials and client updates. Open, sort, and manage mail, including occasional trips to the post office. Maintain accurate records of daily mail, office logs, and client interactions. Perform legal administrative support tasks, including document preparation, scanning, filing, data entry, and case organization. Handle confidential information with discretion and professionalism. Coordinate internal communications to support attorneys and staff in daily operations.

Qualifications:

Prior law firm experience is required. Strong customer service skills with a professional and friendly approach. Exceptional organizational skills and attention to detail. Ability to prioritize tasks. Experience with a legal administrative processes and intake procedures is preferred. The ideal candidate is a team-oriented professional with excellent multitasking abilities and a commitment to delivering high quality customer service in a legal environment.

Job Type:

Full-time Pay:

$18.00 – $22.00 per hour Expected hours: 37.5 per week

Benefits:

401(k) 401(k) matching Disability insurance Opportunities for advancement Paid time off

Schedule:

8 hour shift

Work Location:

In person