Executive Assistant Position Available In Lee, Florida

Description We are offering a temporary to permanent employment opportunity for an Executive Assistant based in Bonita Springs, Florida. As an Executive Assistant, you will be providing essential support to the Director of Communications and Facilities, managing calendars, assisting with departmental processes, and handling both internal and external correspondence. Responsibilities

• Assist the Director of Communications and Facilities with the facilitation of department communication and processes.
• Manage the director’s calendar, ensuring efficient scheduling and coordination of meetings and events.
• Maintain and update the department’s webpage and news stories as required.
• Handle the creation and distribution of internal and external correspondence, including letters, city documents, and project documents.
• Assist with the generation of department bids and contracts, including scheduling pre-bid walkthroughs and bid openings.
• Oversee the department’s financial approval process, maintaining excel documents for department budget and coordinating invoice approvals between the Communications Department and the Finance Department.
• Assist with the maintenance and organization of department files and supplies.
• Prepare reports as requested, ensuring accurate tracking and recording of department projects.
• Assist with the maintenance of an updated media list, drafting press releases and newsletters as required.
• Adhere to all applicable laws, regulations, and guidelines that pertain to conflict of interest and code of ethics for government employees. Requirements
• Proficiency in ADP – Financial Services is mandatory, as it will be utilized for various financial tasks and operations.
• Proficiency in using Cisco Webex Meetings, as the role involves scheduling and managing virtual meetings.
• Experience with Concur is required, as it is used for travel and expense management.
• Proficiency in CRM (Customer Relationship Management) tools is necessary for managing customer interactions.
• Experience with the Kronos Timekeeping System is a requirement, as it will be used for managing employee time tracking.
• Knowledge of About Time software is essential, as it is used for tracking project and labor costs.
• Excellent Calendar Management skills are required to schedule, manage, and prioritize meetings and appointments.
• Strong Communication skills are necessary to effectively interact with team members, clients, and stakeholders.
• Ability to manage Conference Calls, including scheduling, hosting, and follow-up actions.
• Proficiency in drafting and managing Correspondence, including emails, letters, and official documents.

TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .