Executive Administrative Assistant Position Available In Manatee, Florida

Hiring Company:

Delicatessen Services Co.,

LLC Overview:

Reporting directly to the owner, the Executive Assistant performs a variety of business and personal administrative duties. Core responsibilities will include scheduling and calendar management, event planning, organization, and liaising with key stakeholders. In addition, this role will require a flare for “out of the box” thinking in support of creative communication and relationship management. A successful candidate creates exceptional experiences and brings strategic, creative thinking to the role. One must be able to work with minimal supervision, be highly self-motivated, and display professional maturity when dealing with company-related and confidential matters. This individual must manage their workload and prioritize tasks in a fast-paced corporate environment, handling multiple and competing priorities.

Job Description:

I.Essential Functions Administrative Support + Act as the point of contact between the owner and internal/external clients. + Screen all calls for owners, taking messages, and relaying important phone call information. + Maintain calendars, arrange meetings and appointments, and provide reminders. + Schedule meetings (onsite and offsite) and related logistical coordination. + Maintain organization process for files, notes, gift logs, etc. + Serve as the liaison with vendors in the development of creative communication. + Prepare various reports and information needed for business meetings. + Coordinate with the executive leadership team and communications team to prepare internal and external messaging. + Take meeting notes and follow up on action items as needed. + Sort and screen the daily mail. + Perform various executive support duties, as assigned. Marketing and Industry Insights + Research and present relevant news and trends, both industry-specific and general business. + Conduct competitive analysis and compile benchmarking reports as needed. + Prepares briefings for meetings, conferences, and client engagements using market intelligence. + Create a weekly industry report. Confidentiality + Ensure discreet handling of all business matters, including confidential documents, communications, and sensitive information. + Perform to earn the owners’ full confidence. + Ensure all information is sent in a secure manner. Visitors + Screen to control interruptions. + Provide backup data as needed. + Arrange amenities as needed. Travel + Arrange domestic and international travel through internal or outside agents. + Prepare itineraries for owners and guests as needed. + Prepare and review expense reports. Special Events + Acts as a special event planner and coordinator on the owner’s behalf. + Manage various contributions to various organizations. + Supports the needs or requests of the owner at any company event. Educational and/or Experience + Four-year college degree or equivalent experience + Five – seven years of relevant experience + Excellent customer service skills, computer skills, and filing and organization skills. + Proficient in Outlook, Excel, Word, PowerPoint, SharePoint, Adobe, Zoom, and Teams. + Ability to handle confidential matters. Language Skills + Ability to read, analyze, and interpret complex documents. + Ability to respond effectively to sensitive inquiries or complaints. + Ability to read and write correspondence. Mathematical Skills + Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. + Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability + Ability to define problems, collect data, establish facts, and draw valid conclusions. + Ability to interpret an extensive variety of technical instructions in training department. + Ability to apply common sense understanding to carry out detailed written or oral instructions. Physical Demands + This position requires: Standing, walking, sitting, use of hands and fingers, ability to feel, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl, talk, and hear and see over 100% of the time. Work Environment + This position requires working in an office environment.

Location:

Sarasota, FL Time Type:

Full time

Department:

Office Services