Executive Assistant Position Available In Manatee, Florida

Executive Assistant
Bradenton, FL, USA Req #1175
Wednesday, May 14, 2025
About IMG Academy
Named one of the Best and Brightest Companies to Work For in the Nation in 2024, IMG Academy is the world’s leading sports education brand, providing a holistic education model that empowers student-athletes to win their future, preparing them for college and for life. IMG Academy provides growth opportunities for all student-athletes through an innovative suite of on-campus and online experiences:
Boarding school and camps, via a state-of-the-art campus in Bradenton, Fla.
Online coaching via the IMG Academy+ brand, with a focus on personal development through the lens of sport and performance
Online college recruiting, via the NCSA brand, providing content, tools, coaching and access to a network of 40,000 college coaches
Position Summary
This is a high-impact, high-visibility role providing strategic and administrative support to the Chief Operating Officer (COO) at IMG Academy. The Executive Assistant will serve as a critical partner in ensuring the COO’s effectiveness by managing an extensive calendar, coordinating high-stakes meetings and travel, handling sensitive information with discretion, and acting as a trusted liaison to internal leaders, external partners, and stakeholders across all levels of theanization.
This role requires exceptional judgment, attention to detail,munication skills, and the ability to anticipate needs and identify opportunities that enhance operational flow and executive efficiency. The ideal candidate will operate with professionalism and confidentiality in a fast-paced, high-performance environment.
Position Responsibilities
Manage aplex calendar, including internal and external meetings, strategic planning sessions, and priority engagements
Coordinate national and international travel logistics, including detailed itineraries, amodations, transportation, and expense processing
Proactively anticipate the COO’s needs, identifying and addressing potential challenges and opportunities to support smooth operations and strategic alignment across theanization
Draft, edit, and prepare correspondence, presentations, talking points, reports, and other executive-level materials
Handle highly sensitive and confidential information with the utmost integrity and discretion
Track, prioritize, and help drivepletion of key deliverables and follow-ups, working closely with the COO and cross-functional teams
Serve as the point of contact for executive visits to/from IMG Academy, managing logistics and guest experience
Maintain a wellanized executive office, including supply management, mail distribution, and administrative upkeep
Represent the COO’s office with professionalism and responsiveness in allmunications and engagements
Assist with revision of contracts including preparation, word processing needs, drafting of letters, and finalization of agreements as directed
Perform additional duties and special projects as assigned
Ad to allpany policies, procedures and business ethic codes
Knowledge, Skills and Abilities
Bachelor’s Degree
3+ years of executive or senior-level administrative support experience, preferably in a fast-paced, high-stakes environment
Highly proficient in Microsoft Office Suite, including PowerPoint, Word, and Excel
Excellent written and verbalmunication skills, with strong editing and formatting abilities
Demonstrated ability to manage multiple priorities, anticipate needs, and operate with sound judgment under tight timelines
Strong interpersonal and relationship-building skills with a polished and professional presence
Proven track record of handling confidential material and information with discretion
Highly adaptable, proactive, detail-oriented, andanized
Preferred Skills
Bachelor’s degree in Business Administration, Communications, or related field
Experience working in sports, education, entertainment, or corporate operations environments

Background Requirements:

Requires a background check upon offer
Requires a drug test upon offer

Benefits:

As a full-time member of our team, you will enjoy aprehensive offering listed below. Connect with your talent acquisition specialist to learn more about benefits for our part-time roles.
Comprehensive Medical, Dental and Vision
Flexible Spending Account and Health Savings Account options
401k with an Employer Match
Short Term and Long Term Disability
Group and Supplemental Life & AD&D
Gym Discount Program
Pet Insurance
Wellbeing Program
and more!
Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to anyway. You may be just the right candidate for this or other roles.