Administrator, Executive Position Available In Miami-Dade, Florida

Administrator, Executive Royal Caribbean Group – 4.2

Miami, FL Job Details Estimated:

$37.4K – $47.8K a year 16 hours ago Qualifications Microsoft PowerPoint Microsoft Word Some college Microsoft Excel 5 years Research High school diploma or GED Project management Bachelor’s degree Organizational skills Senior level Grammar Experience Communication skills Full Job Description Journey with us! Combine your career goals and sense of adventure by joining our exciting team of employees Royal Caribbean Group is pleased to offer a competitive compensation & benefits package and excellent career development opportunities each offering unique ways to explore the world

POSITION SUMMARY

Provides advanced secretarial support to senior executives; responsible for composing complex or comprehensive communication and creating reports or presentations; addresses correspondence general and employee communications corresponds with external organizations vendors and executives Manages phone calls and daily calendar for executive schedules and coordinates all executive meetings conference and events for executives to attend Schedules and makes all travel arrangements for executive Completes all travel expense reports

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides advanced secretarial support to senior executives by managing daily calendar coordinating and scheduling meeting with other executives May coordinate attendance or prepare conference events Addresses general inquiries from other executives or external vendors Composes complex non-routine communication and reports containing sensitive financial data Assists in preparation of presentations for board or executive committee meetings; may assist in coordinating board member attendance and sending out all board material Compiles data for executive reports for executive committee and/or board committee meetings prepares material and reports for board members distribution Oversees supply budget and cost containment of admin group Research information for projects oversee communication and information for report generation and serve as a resource to other administrative staff in handling complex issues or projects Manages executives travel calendar and prepares itineraries makes all necessary arrangements for meetings Prepares expense reports reviews invoice prepares MAC¿s and may support other executives in team in calendar and travel scheduling Works on and supports other projects related to business unit as required This job description in no way states or implies that these are the only duties performed by the employee occupying this position Employees will be required to perform any other job-related duties assigned by their supervisor or management

QUALIFICATIONS

HS Grad or equivalent required Bachelor’s degree preferred; experience may be combined with some college education Must have excellent grammar organizational and communication skills
Very strong interpersonal skills
Advanced level of proficiency in MS Word Excel PowerPoint and Lotus Notes required
Must be able to maintain strict confidentiality and discretion in dealing with issues of business & personal nature
Ability to work effectively under pressure & manage multiple tasks and deadlines is required
Minimum of five to seven years of experience performing advanced secretarial activities and support to senior executive level positions in large corporations Budget and cost oversight as well as project management experience desired

KNOWLEDGE AND SKILLS

Proficient in advanced secretarial skills Exceptional administrative ability Domain and knowledge of organization policies & practices required Expert level about verbal and written communication skills Strong interpersonal skills to interact with executives peers and employees
Information and data research skills for report and presentation preparation
Advanced level of proficiency in MS Word Excel PowerPoint and Lotus Notes Ability to work under general supervision to complete tasks and responsibilities

Physical Demands:

The physical demands described here are representative of those requirements employees must meet to perform the essential functions of this job with or without reasonable accommodations While performing job functions the employee is regularly required to sit and stand write and review We know there’s a lot to consider As you go through the application process our recruiters will be glad to provide guidance and more relevant details to answer any additional questions Thank you again for your interest in Royal Caribbean Group We’ll hope to see you onboard soon! It is the policy of the Company to ensure equal employment and promotion opportunity to qualified candidates without discrimination or harassment on the basis of race color religion sex age national origin disability sexual orientation sexuality gender identity or expression marital status or any other characteristic protected by law Royal Caribbean Group and each of its subsidiaries prohibit and will not tolerate discrimination or harassment #LI-JN1

Nearest Major Market:

Miami