Executive Administrative Assistant Position Available In Miami-Dade, Florida

Executive Administrative Assistant 3.6 3.6 out of 5 stars 220 Alhambra Circle, Coral Gables, FL 33134 The Executive Administrative Assistant provides administrative support to C-suite Executives, Board Members, and other guests. Supports the Senior Executive Administrative Assistant, resolves administrative problems and queries. Plans, organizes, coordinates and executes event and meetings including:order catering, decoration, space and logistics.

Duties and responsibilities include:

Work directly with the assigned Executive to support all aspects of their daily work routine. Provide support to executive(s), teams, departments, Board Members, and guests as needed. Coordinate travel arrangements. Maintain the assigned Executive’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs. Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials. Prioritize emails and respond when necessary Maintain various records and documents for the company executive(s) as requested. Attend meetings and take notes of discussions; prepare the initial draft of minutes and summaries when requested. Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material. Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages. Greet, support, and channel/resolve the needs of visitors, vendors, directors, regulators, attorneys, and examiners. Generate reports and distribute the material for Executive Meetings. Receive and review all correspondence and other matters that come to the assigned executive office, channel to other units as appropriate, and establish priorities for the assigned executive’s attention. Monitor cafeteria supplies for the Headquarters’ building. Work with Facilities Management as required to provide services in the areas of cooling/heating, lighting, cleaning, and maintenance services, involved with team members’ relocation within the building. Responsible for meeting site coordination and set up.

Including:

catering, logistics, decorations, invitations, and clean up. Perform on-site management of assigned events to include registration, attendee service fulfillment, and food and beverage service delivery. Distribute circulars and bulletins from regulatory entities including the OCC, Federal Reserve and FDIC to appropriate parties. Minimum Education and/or

Certifications Requirements:

High school diploma or GED required. College degree preferred.

Minimum Work Experience Requirements:

2+ years of experience as an Executive or Administrative Assistant. 1+ years of experience planning, coordinating, and executing internal meetings and events Technical and/or

Other Essential Knowledge:

Excellent organizational and interpersonal skills. Proficient using the Microsoft Office Product Suite including Outlook, MS Teams, MS Word, MS Excel and MS PowerPoint. This position is fully on-site in Coral Gables, not hybrid or remote eligible.