Executive and Personal Assistant Position Available In Miami-Dade, Florida

Executive and Personal Assistant Higher Standards Aerospace Doral, FL Job Details Full-time From $60,000 a year 20 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Bilingual Executive administrative support Mid-level Microsoft Office 3 years Executive assistant experience (3-5 years) Clear language communication Attention to detail Calendar management Working as an executive assistant Communication skills Personal assistant experience Time management

Full Job Description Position Overview:

We are seeking a highly organized, proactive, and detail-oriented Personal Executive Assistant to support the President in both professional and personal capacities. This role requires a high level of discretion, excellent communication skills, and the ability to multitask across a wide range of responsibilities. The ideal candidate will be resourceful, tech-savvy, and thrive in a fast-paced environment where priorities can shift quickly.

Key Responsibilities:

Executive & Administrative Support Manage and maintain the President’s calendar, including scheduling meetings, appointments, and travel arrangements (domestic and international). Prioritize and coordinate daily schedules, ensuring all commitments are met. Monitor, organize, and draft responses for the President’s email inbox; ensure timely replies and appropriate follow-ups. Act as a liaison between the President and internal/external stakeholders, ensuring prompt communication and follow-through. Contracts & Documentation Oversee contract workflows, including reviewing, tracking, and filing all agreements and renewals. Ensure all contracts are up to date and that key deadlines (e.g., renewals, terminations) are flagged and managed. Coordinate with legal or external consultants when necessary for contract compliance or clarification. Operations & Support Tasks Request and manage quotes from vendors, suppliers, and service providers as needed. Assist in coordinating interviews, preparing materials, organizing office. Support with credit applications, banking documentation, and financial paperwork. Approvals & Meetings Meet regularly with the President to review pending tasks and items requiring approval. Prepare briefing notes, summaries, and supporting materials for executive decision-making. Personal Assistance Manage personal payments, renewals (e.g., insurance, memberships), and household service coordination. Handle confidential errands, reservations, and day-to-day personal tasks with discretion.

Qualifications:

Proven experience as a Personal Assistant, Executive Assistant, or in a similar support role. Excellent organizational, time management, and multitasking skills. Strong written and verbal communication skills; bilingual is a plus. Proficient in Microsoft Office, Google Workspace, and project/task management tools. Ability to handle confidential information with integrity and professionalism. Flexibility to occasionally work outside standard business hours, as needed.

Preferred Attributes:

High level of discretion and loyalty Self-starter with a solution-oriented mindset Positive, adaptable, and calm under pressure Detail-oriented and highly dependable This Personal Assistant role offers an exciting opportunity for individuals looking to contribute to a dynamic team while developing their professional skills in a supportive environment.

Job Type:

Full-time Pay:

From $60,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift

Experience:

Executive assistant: 3 years (Required) Ability to

Commute:

Doral, FL 33166 (Required)

Work Location:

In person