Executive Assistant Position Available In Miami-Dade, Florida

Job Title:

Executive Assistant / Office Administrator Location (city, state):

Coconut Grove, FL Industry:

Professional Services Pay:

$80,000 – $90,000 base + discretionary year-end bonus About our client: Addison Group is partnering with a high-performing, boutique professional services firm to find an Executive Assistant / Office Administrator who will play a critical role in supporting firm leadership. With a close-knit team and a collaborative culture, this organization values initiative, adaptability, and professionalism.

Job Description:

This hybrid Executive Assistant / Office Administrator role supports one managing partner and ensures the smooth daily operation of the office. It’s a great opportunity for a motivated individual eager to take ownership of both administrative and operational tasks, grow within the organization, and work closely with decision-makers in a dynamic environment.

Key Responsibilities:

Manage full calendars, schedule internal and external meetings, and coordinate travel arrangements. Prepare and reconcile monthly expense reports using tools such as Concur. Support leadership by anticipating needs and ensuring meeting and event logistics run smoothly. Handle general office management tasks such as supplies, mail, kitchen upkeep, and liaising with vendors. Coordinate with building management and maintain a clean, organized, and welcoming office space. Assist with onboarding/offboarding, team events, and special projects across departments. Participate in firmwide initiatives and operational improvements with internal teams.

Qualifications:

4+ years of executive assistant experience preferred; open to high-potential, early-career candidates with the right attitude. Previous experience supporting senior leadership and managing administrative operations. Organized, detail-oriented, and able to multitask in a fast-paced environment. Excellent emotional intelligence and communication skills. Proficient in Microsoft Office; experience with expense platforms like Concur is a plus. Comfortable with a structured EA role (not a personal assistant).

Additional Details:

Employment Type:

Direct Hire Work Schedule:

8:00 AM – 5:00 PM, Hybrid (4 days in office, Friday remote)

Team Size:

Under 10 in the Miami office

Perks:

Strong career growth potential Highly rated office environment and culture Work directly with thoughtful and approachable leadership Flexibility on Fridays Accessible location with provided parking