Executive Assistant Position Available In Miami-Dade, Florida
Tallo's Job Summary: The Executive Assistant position in Miami, FL offers a salary of $65,000 per year with benefits such as 401(k) matching, health insurance, and paid time off. The role requires 5+ years of experience, proficiency in Microsoft Office, bilingual fluency in English/Spanish, and excellent time management and communication skills. The job involves managing executive schedules, coordinating with global teams, and handling confidential information with discretion. This full-time position requires a high school diploma or equivalent and a willingness to work on a hybrid basis.
Job Description
Executive Assistant 4.0 4.0 out of 5 stars Miami, FL 33133 • Hybrid work The Opportunity The role of an Executive Assistant is important to the success of the executive and, as a result, the company. Working for a global organization, you will be right-hand to the CEO and have the opportunity to connect and coordinate with advisors and employees all around the globe. Job Duties and Responsibilities Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments. Provide the CEO with background information, meeting summaries and/or supporting documents in preparation for scheduled appointments. Hold daily check-in meetings with the CEO to review tasks for the day, track pending items from team members, and prioritize responsibilities effectively. Take and distribute meeting minutes, ensuring key points, actions, and follow-up items are accurately captured and communicated. Manage the CEOs inbox and direct mail to appropriate internal staff with instructions for preparation of a reply. Review, proofread, and format all correspondence to ensure accuracy and completeness. Interact with advisors when appropriate and escalate to senior leadership when appropriate. Handle confidential and sensitive information with poise, tact, and diplomacy. Serve as a liaison with other departments, advisors, and senior level staff. Skills, Knowledge and Experience Required 5+ years of experience as an Executive Assistant. Bilingual (English/Spanish). Proficient in Microsoft Office, including Word, Excel, Outlook, and PowerPoint. Highly efficient time management skills, ability to take initiative, prioritize, and coordinate multiple tasks. Excellent customer service, communication, teamwork, and problem-solving skills. Ability to build strong relationships with diverse teams. Ability to handle confidential information with discretion.
Job Type:
Full-time Pay:
$65,000.00 per year
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance
Schedule:
8 hour shift Monday to Friday Application Question(s): Are you comfortable working on a Hybrid basis with 3 days in office and two days from home?
Education:
High school or equivalent (Required)
Experience:
Executive Assistant:
5 years (Required)
Language:
English (Required) Spanish (Required) Ability to
Commute:
Miami, FL 33133 (Required)
Work Location:
Hybrid remote in Miami, FL 33133
