Executive Assistant Position Available In Miami-Dade, Florida

Executive Assistant Tremar Services Miami, FL Job Details Full-time $65,000 – $72,000 a year 23 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Microsoft Powerpoint Bilingual Microsoft Word Spanish Microsoft Excel Microsoft Outlook English Microsoft Office Calendar management QuickBooks Data entry Organizational skills Front desk Clerical experience Phone etiquette Associate’s degree Microsoft Outlook Calendar Communication skills Entry level Full Job Description Job Overview We are seeking a highly organized and proactive bilingual English/Spanish Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills and a strong ability to manage multiple tasks efficiently. This role is critical in ensuring the smooth operation of our office and requires a detail-oriented individual who can handle various administrative duties while maintaining professionalism at all times. Responsibilities Provide comprehensive administrative support to executives, including managing schedules, arranging meetings, and coordinating travel plans. Maintain and organize Outlook Calendar for executives, ensuring all appointments and commitments are accurately scheduled. Assist in project coordination by tracking deadlines, managing project timelines, and facilitating communication among team members. Perform data entry tasks with precision, ensuring that all information is accurately recorded and maintained in relevant systems. Serve as the first point of contact at the front desk, greeting visitors and handling inquiries with excellent phone etiquette. Manage clerical duties such as filing, document preparation, and maintaining office supplies inventory. Utilize QuickBooks for basic financial record keeping and reporting as needed. Operate phone systems efficiently to manage incoming calls and direct them appropriately. Skills Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Proficiency in Outlook Calendar management and familiarity with other Microsoft Office applications. Excellent phone etiquette and interpersonal skills for effective communication with clients and team members. Experience with data entry tasks, ensuring accuracy and attention to detail. Knowledge of QuickBooks is a plus but not required; willingness to learn is essential. Previous experience in clerical roles or front desk operations is preferred. Ability to work independently while also being a collaborative team player. If you are an enthusiastic individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Executive Assistant.

Job Type:

Full-time Pay:

$65,000.00 – $72,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to

Friday Work Location:

In person