Executive Assistant Position Available In Miami-Dade, Florida

Job Summary Our client, a boutique wealth management firm, is seeking an Executive Assistant in Palm Beach, FL. The hours are 8:30am – 5:30pm with flexibility, and the position is fully in office.

Responsibilities:

Support to the Vice Chairman and senior leadership
Manage intricate calendars and schedule meetings with internal teams and external stakeholders
Coordinate domestic and international travel arrangements, including detailed itineraries
Draft and edit correspondence, manage communications, and prepare materials for meetings
Act as a point of contact between executives and clients, vendors, and internal teams
Maintain strict confidentiality when handling sensitive information
Organize company and client events, overseeing logistics and related materials
Assist with marketing initiatives by developing and editing presentation materials
Manage daily office operations, including vendor relationships and administrative systems
Supervise junior administrative staff and assign responsibilities as appropriate
Handle expense reporting, invoicing, and other financial administration
Support the Vice Chairman with personal scheduling and related tasks
Share responsibility for planning and coordinating visits from traveling team members to the NYC office

Qualifications:

Bachelor’s degree required
5+ years of experience supporting senior executives
Strong communication and interpersonal skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience in financial services or nonprofit environments a plus

Compensation/Benefits:

Salary up to $100K plus bonus
Generous PTO
Free lunch daily
Full medical, dental, and vision coverage – three plan options, one 100% paid
Life insurance, voluntary benefits
401K with match
Fully stocked kitchen

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