Executive Assistant Position Available In Miami-Dade, Florida

Executive Assistant East Ridge Retirement Village – 3.7

Miami, FL Job Details Full-time Estimated:

$59.9K – $71.2K a year 15 hours ago Qualifications Microsoft Powerpoint Mid-level High school diploma or GED Supervising experience Bachelor’s degree Certified Notary Public Office management Communication skills Under 1 year Time management Full Job Description

WE’RE WAITING TO HEAR FROM YOU. COME JOIN OUR FAMILY AND GROW YOUR CAREER WITH US!

Our team is only as strong as each individual contributor – which is why we focus our energy on hiring people who are friendly, hardworking and have a true passion for serving older adults. After all, residents aren’t guests in our community; we’re working in their home.

Position Title:

Executive Assistant

ESSENTIAL JOB DUTIES

The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned. Serves as administrative support to the Executive Director and Senior Leadership Staff. Maintains an accurate calendar for the Executive Director and Department Directors as requested. Responsible for any correspondence as required by the Executive Director or Associate Executive Director. Prepares and types meeting notices, agendas, minutes, and statistical information. Responsible for taking minutes to attend all meetings, staff meetings and other meetings as assigned. Maintains corporate Board of Director files and provides administrative services as necessary to Board members. Compiles, prepare and distribute departmental reports, memos, minutes, of various meetings between management and residents. Compiles, maintains, and distributes various master lists and systems, resident listings, and resident directory. Maintains resident business files, updating, organizing, and filing correspondence, documents, and their pertinent forms, verifying completeness, storage and retrieval. Attends resident Communications Committee and provides appropriate feedback to management and community residents and families to ensure adequate communication throughout the community. Maintain notary certification to notarize legal documents. Maintains copies of all business licenses and certifications in accordance with all regulatory agencies. Manages and maintains Contract Management Books containing copies of all contracts and required licenses and insurance verifications to meet corporate compliance policies. Manages policy and procedure library and supports other managers with policy and procedure development. Maintains Comprehensive Emergency Management Plan, Hurricane PowerPoint presentation, and all clerical functions to ensure appropriate communications to residents, families, and staff during emergencies. Oversees the ordering and distribution of all office supplies, paper supplies, copy machine supplies, printed forms, etc. Assists receptionists with the front desk, as necessary. Assists with welcoming visitors and/or residents, answer questions, handles inquiries and refers to proper departments. Assists with reservations for guest suites when needed. Manages MOD calendar. Performs other duties as required.

QUALIFICATIONS

High School graduate. Bachelor’s degree preferred. Two years of general office management experience required, supervisory experience preferred but not required. Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees If you are a dedicated professional looking for an opportunity to contribute to a dynamic team while supporting executive leadership, we encourage you to apply for this exciting position. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.