Executive Assistant Position Available In Miami-Dade, Florida
Tallo's Job Summary: The Executive Assistant position in Miami, FL provides high-level support to Senior Vice Presidents and Vice Presidents through executive, administrative, and office management functions. Responsibilities include executive support, office operations, project coordination, financial administration, and confidentiality. Essential skills include calendar management, Microsoft Office proficiency, 3-5 years of executive support experience, and excellent communication skills. The pay range is $28.00 - $33.00/hr with benefits available. Aston Carter is hiring for this in-office position, closing on May 19, 2025.
Job Description
Job Title:
Executive Assistant in Miami, FL! Job Description Provides high-level support in-person to Senior Vice Presidents (SVPs) and Vice Presidents (VPs), ensuring efficient operations through a wide range of executive, administrative, and office management functions. Requires exceptional communication and organizational skills, discretion with confidential matters, and the ability to manage complex tasks in a fast-paced environment. Responsibilities +
Executive Support:
Provides administrative support including executive debriefing, preparation of meeting materials, calendar management, and confidential communication with internal and external stakeholders. May include providing services such as liaison to the Board, ensuring accurate documentation, and coordination of board activities as needed. +
Office and Personnel Operations:
Oversees day-to-day office functions including ordering supplies, maintaining inventory, managing access and licenses, and serving as receptionist for guests. Supports personnel coordination and acts as a liaison between staff and leadership to ensure smooth operational flow. +
Project and Event Coordination:
Manages projects and initiatives across departments as identified by their executive. Coordinates internal and external events such as luncheons, tours, and stakeholder meetings, ensuring all logistics and materials are prepared. +
Financial and Travel Administration:
Coordinates travel arrangements for executives and provides administrative assistance with budget tracking and invoice routing and supporting operational efficiency. +
General Office Support:
Provides general office support and administrative coverage for all executive leaders as needed, in addition to dedicated support for assigned executive(s); responds to ad hoc requests and ensures consistent, high-quality assistance across the executive team and additional leaders, as needed. +
Confidentiality and Professionalism:
Demonstrates sound judgement, discretion, and professionalism in handling sensitive and confidential information. Essential Skills + Calendar management + Microsoft Office proficiency + 3-5 years of experience supporting executive level positions + 2-4 years of prior experience in an office setting + Excellent written, verbal, organization, and follow-up skills + Resourceful, proactive, and detail-oriented + Ability to work well under pressure, adapt to changing responsibilities, and handle multiple assignments efficiently + Ability to take and transcribe meeting minutes + Ability to meet strict deadlines + Ability to work both independently and collaborate in a team environment + Ability to handle sensitive tasks and documents with complete confidentiality and discretion Additional Skills & Qualifications + Bachelor’s degree preferred + Bilingual (English and Spanish) preferred + Proficient in Vizio, Canva, and Adobe Acrobat Work Environment In-office corporate setting. Pay and Benefits The pay range for this position is $28.00 – $33.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Miami,FL.
Application Deadline This position is anticipated to close on May 19, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
