Executive Assistant Position Available In Miami-Dade, Florida

Executive Assistant Confidential Miami, FL 33131 A law firm in downtown Miami is looking for an Executive Assistant to work directly with one of the lead Partners. The ideal person for the job will be a motivated problem solver with exceptional organizational skills and meticulous attention to detail. Given the demanding nature of his practice, the ideal candidate will be able to proactively take administrative tasks off his plate to increase his productivity throughout the day as well as assist in preparing for meetings, hearings and other case related task. Responsibilities Generating engagement letters for new clients. Proofreading time entries, invoices, and legal correspondence. Capture all billable time by monitoring call logs, emails, and other time tracking software. Monitor emails in real-time to identify unresolved client requests and tasks File pleadings in CM/ ECF and Florida Courts e-Filing Portals Manage schedule including court deadlines, client meetings, travel, and other appointments. Maintain an organized office and electronic filing system Assist with a range of tasks for highly confidential legal cases including reviewing evidence, mailing, organizing files and scanning Attend client meetings to capture detailed notes Communicate professionally with clients and other guests Must be familiar with Microsoft Office, Outlook, OneDrive, OneNote, and Adobe Bilingual is preferred Qualifications Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills Must be familiar with Microsoft Office, Outlook, OneDrive, OneNote, and Adobe Schedule and Benefits Monday to Friday 9:00 a.m.- 6:00 p.m. Health Insurance 401K and 401K matching after first year of service Paid time off, Vacation and Sick Leave Salary ranging from $60k-$70k based on relevant experience, education and other qualifications.

Job Type:

Full-time Pay:

From $60,000.00 per year

Benefits:

401(k) 401(k) matching Health insurance Paid time off

Schedule:

Monday to Friday Weekends as needed Ability to

Commute:

Miami, FL 33131 (Preferred) Ability to

Relocate:

Miami, FL 33131: Relocate before starting work (Preferred)

Work Location:

In person