Executive Assistant to the Managing Partner Position Available In Miami-Dade, Florida

Executive Assistant to the Managing Partner Raul Valdes-Fauli, P.A. Coral Gables, FL Job Details Full-time From $65,000 a year 1 day ago Qualifications Bilingual Microsoft Word Spanish Correspondence management Microsoft Excel Microsoft Outlook Filing Executive administrative support English Mid-level Microsoft Office Attention to detail Task prioritization Calendar management Accounting Law office Appointment scheduling Phone call management Communication skills File organization Time management Account reconciliation Full Job Description We are a boutique law firm located in the heart of Coral Gables, FL, led by a distinguished Managing Partner and former six-term Mayor of Coral Gables. We are seeking a highly organized, bilingual Executive Assistant & Office Manager to support the Managing Partner in a wide range of legal, administrative, and select personal matters. This role is ideal for someone who thrives in a fast-paced, hands-on environment and enjoys wearing many hats.

Key Responsibilities:

Manage complex calendars and schedule all legal, business, and select personal appointments for the Managing Partner Handle personal and business finances, including expense tracking, account reconciliations, and light bookkeeping Draft, translate, and manage legal and business correspondence in both English and Spanish Enter and maintain attorney’s billable time and generate monthly client invoices Coordinate meetings and communications with clients, vendors, and outside professionals Answer phones, greet clients, and manage all incoming and outgoing mail Maintain both digital and physical filing systems with strong attention to detail Monitor office inventory and ensure timely ordering of office and kitchen supplies Oversee payroll processing, vendor payments, bank deposits, and financial reconciliations Assist with insurance renewals, business license compliance, and CLE tracking Coordinate document preparation, including engagement letters, legal filings, and translated materials Support annual budgeting and monthly reporting of office and personal finances Book travel, make dining reservations, and handle light personal errands and appointments with discretion Liaise with household vendors, service providers, and trusted family contacts as needed

Qualifications:

Fluency in both English and Spanish (written and spoken) is required Strong background in accounting, financial administration, or bookkeeping preferred Prior experience in a law firm, corporate office, or high-level executive support role Exceptional organizational skills and ability to manage multiple priorities independently Professional demeanor with excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with legal billing software is a plus Discretion, reliability, and a proactive mindset when handling confidential or sensitive information

Work Environment:

In-person role based in a small, well-established Coral Gables office Fast-paced, team-oriented environment with direct access to the Managing Partner Opportunity to work closely with a high-profile figure involved in both legal and civic matters Dynamic responsibilities that span legal support, office management, financial administration, and trusted personal assistance

Job Type:

Full-time Pay:

From $65,000.00 per year

Schedule:

8 hour shift Monday to

Friday Work Location:

In person