EXECUTIVE ASSISTANT, TRAVEL RETAIL AMERICAS Position Available In Miami-Dade, Florida
Tallo's Job Summary: The Executive Assistant position at Parfums Christian Dior General Management in Miami, United States, requires a minimum of 3 years of professional experience. The role involves providing administrative support to the TR Americas Managing Director, managing travel arrangements, calendars, and corporate events, and handling various administrative tasks for the Travel Retail department. Fluency in English and Spanish is required, along with strong Excel and PowerPoint skills. This is a full-time, permanent position suited for individuals with a proactive, detail-oriented, and customer service-oriented mindset.
Job Description
EXECUTIVE ASSISTANT, TRAVEL RETAIL AMERICAS PUBLISHED ON 04.16.2025
Parfums Christian Dior General Management
REFERENCE
PCD20861 PLACE
OF EMPLOYMENT
:
MIAMI, UNITED STATES CONTRAT TYPE
:
PERMANENT JOB REQUIRED EXPERIENCE
:
MINIMUM 3 YEARS WORK MODE
:
FULL TIME
POSITION The Executive Assistant will provide full organizational and personal administrative support to the TR Americas Managing Director’s (MD) day-to-day activities and subjects, and assist the Travel Retail Americas’ team according to specific needs. The ideal profile for this role is someone with professional maturity and an administrative background.
Manage all expense reports for Managing Director Travel Retail, and other key TR leaders (exact list to be defined.)
Responsible for making all travel arrangements for Managing Director (itinerary, logistics, accommodation, visas if required, etc.)
In charge of Managing Director’s calendar (scheduling of meetings, interviews, calls, personal appointments, etc.) Takes initiative to remind and highlight key dates and events to MD ahead of time and ensure they are booked in agenda.
Help with administrative projects on demand to the Travel Retail staff
Coordinate schedule of conference rooms in coordination with Office Manager
Lead the planning of corporate meetings, events, TR seminars.
Set dates and manage e-invitations, venue bookings.
Draft template PowerPoint decks
Organize Team Building/Charity/Sustainability activities for the team
Manage agenda and bookings for TFWA Cannes & LVMH Beauty year-end events
Responsible for taking notes/minutes during meetings when needed and delivering internal recaps
Handle incoming and outgoing emails or correspondence on behalf of MD
Negotiate favorable terms and pricing agreements with vendors, caterers and other service providers for special events
Provide general administrative assistance for all daily office functions for the Travel Retail department
Special projects and miscellaneous duties may be assigned as needed, such as: Publications & Communications – news releases & TR Americas SharePoint, Weekly press review
Assist Finance Director in administrative aspect of TR Americas SharePoint (login/creation of new members).
PROFILE Proactive, team player
Must be able to anticipate needs and requests from Executives
Detail oriented
Must be able to handle confidential information with discretion
Able to take initiative, be innovative, to bring new ideas
Problem solving approach to all matters
Customer service mindset
Fluency in English and Spanish required
Strong Excel and PowerPoint skills
At least 2-3 years of professional experience
Appreciated previous titles/industries: Office Manager, Office Assistant, Regional Assistant, Executive Assistant, Administrative Assistant, Customer Service/Hospitality/Service Industries
Must be able to travel internationally occasionally throughout region for annual Beauty Consultant Seminar and other events (approximately 5%)
Applicants must be currently authorized to work in the United States for any employer
