Executive Personal Assistant Position Available In Miami-Dade, Florida
Tallo's Job Summary: The Executive Personal Assistant position based in Miami, Florida, offers a salary range of $135,000 - $150,000 per year. Ideal candidates should have 5+ years of executive/personal assistant experience, including project management skills and the ability to support high-profile individuals. The role entails handling administrative tasks, coordinating personal matters, and managing special projects, requiring flexibility, discretion, and tech-savviness.
Job Description
Executive Personal Assistant Miami, Florida | Full Time Temp to Hire | $ 135,000 – $ 150,000 per year April 24, 2025 |
Job ID:
A1415702NY-Temp_1745511040 Job Summary Fast-paced, private family office based between NYC and Miami is seeking to hire a Temporary to Permanent Executive Personal Assistant to support the Principal based in Miami, Fl. This position is ideal for a motivated, self-starting professional open to diving into both administrative responsibilities as well as special project assignments with excellent problem solving and critical thinking skills. Requiring 3/4 days in-office in Brickell, the candidate should have a 24/7 mindset with availability to travel 20% of the time.
Responsibilities:
Executive Assistance Assist the Principal with maintaining and monitoring tasks, scheduling, and deadlines
Regularly interface with high-profile professionals, communicate on behalf of the Principal to clients, investors, partners, and board members
Collaborate with the Deputy Chief of Staff to handle logistics for internal and external meetings, projects, and special assignments
Manage expense reports and vendor invoices as needed Personal Assistance Assist in scheduling personal appointments
Coordinate personal travel end-to-end logistics, creating itineraries and making travel arrangements for groups up to 25
Manage and coordinate personal matters for Principal and family including errands, scheduling and event preparation, working closely with spouse to support day-to-day needs of family
Assist with ad-hoc job-related and personal requests as needed Project Management Project management across complex properties and projects, including under-construction homes and boats
Liaise with personal staff, executive support team, and management companies as needed to maintain and coordinate for existing properties (including homes, vehicles, boats) Ideal profile and characteristics: Quick and agile thinker / learner able to function well in a high-paced, rapidly evolving environment
Proven ability to meet deadlines, multi-task, and take full ownership of responsibilities
Flexible and resilient with an eagerness to learn, receptive to constructive feedback
Detail oriented with excellent time management and organizational skills
High level of integrity, discretion, professionalism, and confidentiality
Ability to anticipate the needs of the Principal, the team, and the company
Tech-savvy and resourceful
Proactive, positive, energetic personality with a can-do attitude
Excellent written and verbal skills
Advanced knowledge of Microsoft Office Suite, including proficiency in Excel
Willingness to travel domestically and internationally to support on the ground as needed
Education and Experience:
5+ years executive/personal assistant experience; must have experience supporting a C-level executive and/or ultra-high-net-worth-individual
Must have experience booking commercial/private travel and utilizing loyalty/reward programs
Must have experience in project management
Bachelor’s degree preferred but not required A1415702NY-Temp_1745511040
