Executive Secretary/Administrative Assistant Position Available In Miami-Dade, Florida

Executive Secretary/Administrative Assistant JobSearchatUS Coral Gables, FL 33133 Our Client, a Top Construction company is seeking a highly organized, proactive, and professional Executive Assistant to support our executive team. The ideal candidate will act as a key partner, providing comprehensive administrative support to ensure the smooth operation of executive-level tasks and responsibilities. This role requires exceptional multitasking skills, attention to detail, and the ability to maintain confidentiality. Role and Responsibilities

Administrative Support:

Manage calendars, schedule meetings, and coordinate travel arrangements for executive team members.

Communication:

Serve as the primary point of contact for internal and external communications on behalf of the executives, ensuring messages are relayed promptly and accurately.

Document Management:

Prepare, review, and organize reports, presentations, and correspondence.

Meeting Coordination:

Plan and organize executive meetings, Make necessary reservations, including preparing agendas, taking minutes, and following up on action items.

Project Management:

Assist in the execution of special projects and initiatives, tracking progress and ensuring deadlines are met.

Expense Management:

Process and track expense reports, reimbursements, and budgets related to the executive office.

Confidentiality:

Handle sensitive information with discretion and maintain high levels of confidentiality.

Relationship Management:

Build and maintain strong relationships with key stakeholders, both internally and externally.

Bookkeeping Assistance:

Support basic bookkeeping tasks, such as tracking invoices, invoice data entry, monthly expense entry, managing accounts payable, and reconciling financial records.

• Performs any other related duties as assigned. Requires occasional delivery of mail, pick up payments and bank visits. Qualifications and Education Requirements
• Bachelor’s degree or equivalent work experience.
• Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities both in English and Spanish.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Quickbooks.
• Ability to prioritize tasks and work efficiently under pressure.
• High level of discretion and professionalism.
• Strong problem-solving and decision-making skills. Preferred Skills
• Familiarity with project management tools and techniques.
• Experience in a fast-paced corporate environment.
• Ability to adapt to changing priorities and demands.
• Strong interpersonal skills and a collaborative mindset.
• Proficient in English and Spanish.

Physical requirements:

• Prolonged periods sitting at a desk and working on a computer.

If you are an enthusiastic individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Executive Administrative Assistant.

Job Type:

Full-time Pay:

$24.21 – $27.00 per hour

Benefits:

401(k) matching Life insurance Paid time off

Schedule:

8 hour shift Day shift Monday to Friday Ability to

Commute:

Coral Gables, FL 33133 (Required) Ability to

Relocate:

Coral Gables, FL 33133: Relocate before starting work (Preferred)

Work Location:

In person