Lifestyle & Executive Assistant Position Available In Miami-Dade, Florida
Tallo's Job Summary: We are hiring a Lifestyle & Executive Assistant to support a high-performance CEO in Miami. Responsibilities include executive support, lifestyle and household management, travel planning, and project management. The role requires 3+ years of experience, on-site work in Miami, expertise in calendar management, and proficiency with tech tools. Salary ranges from $70k to $105k with health insurance and 36 PTOs annually. Apply at the provided link.
Job Description
Lifestyle & Executive Assistant to High-Performance CEO (Miami-Based)
Location:
Miami, FL (Local Applicants Only)
Reports To:
CEO To Apply (REQUIRED) Click on the link below: https://forms.clickup.com/9014250980/f/8cmn3f4-45374/RGUVLB60DKDEUY3DK3 About the
Role:
We are seeking an experienced, proactive, and ultra-organized Lifestyle & Executive Assistant to support a high-performing serial entrepreneur Mina Elias of Trivium. This is a hybrid role with a strong executive focus and a critical personal support component – ideal for someone who thrives in dynamic environments and brings both strategic thinking and operational execution. You’ll manage schedules, complex travel, business operations, and household logistics – ensuring that life runs smoothly and efficiently on all fronts.
Key Responsibilities:
? Executive Support Manage calendars, appointments, and high-level business logistics. Conduct inbox triage and handle sensitive communications with precision. Coordinate cross-functional meetings, track follow-ups, and assist in managing multiple business entities. Handle sales pipeline and deal execution (HubSpot, PandaDoc/Docusign). ? Lifestyle & Household Management Coordinate household staff, service providers, and maintenance schedules. Manage personal financial transactions and vendor relationships. Organize wellness and personal appointments, dining, events, and social plans. ? Travel Management Plan and book complex, luxury travel itineraries across multiple time zones. Optimize trips using loyalty programs, concierge bookings, and detailed agendas. Prepare contingency plans for high-end travel experiences. ? Project Management Lead and manage special projects from ideation to execution. Introduce and refine systems to increase efficiency (ClickUp, Slack, AI tools). Liaise with stakeholders to keep projects on track.
Requirements:
3+ years in a combined Executive Assistant / Personal Assistant / Life Manager. Working on-site in the company’s 236m2 Down Town Miami apartment. Monday to Friday 9am – 5pm Expertise in calendar management, travel planning, and high-level coordination. Tech-savvy with tools like GSuite, Slack, and CRM platforms. Discreet, trustworthy, and reliable with strong problem-solving skills. Experience working in a high-growth startup or entrepreneurial environment preferred. Must have a valid driver’s license and own transportation.
Why This Role:
Salary $70k – $105k Health Insurance Anthem Blue Cross Platinum PPO – 0 Deductible 36 PTO’s Each Year Work directly with a high-impact leader in a role that blends business and lifestyle. Room to grow into a Chief of Staff-style role. Travel and networking opportunities. Competitive salary with performance-based increases. To Apply (REQUIRED) Click on the link below: https://forms.clickup.com/9014250980/f/8cmn3f4-45374/RGUVLB60DKDEUY3DK3
