Part-Time Executive Assistant Position Available In Miami-Dade, Florida
Tallo's Job Summary: We are seeking a Part-Time Executive Assistant at 3FM in Coral Gables, FL. The role involves providing administrative support to the engineering team, managing calendars, transcribing meeting minutes, and handling office operations. The pay ranges from $23.75 to $25.00 per hour for 24-30 hours per week in person. Apply if you have experience in executive support and strong organizational skills.
Job Description
Part-Time Executive Assistant 3FM Coral Gables, FL 33134 Job Overview We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our engineering team. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. This role is crucial in ensuring the smooth operation of daily activities and facilitating effective communication within the organization. Responsibilities Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements. Prepare and transcribe meeting minutes, reports, and presentations as required. Manage office operations, including front desk duties and maintaining office supplies. Utilize QuickBooks for basic financial tracking and reporting. Handle phone systems effectively, ensuring timely communication with stakeholders. Assist with document management using tools such as DocuSign for electronic signatures. Maintain organized filing systems both physically and digitally using Google Suite and other office software. Collaborate with team members to streamline processes and improve overall efficiency. Experience Proven experience in an executive administrative support role or similar position is preferred. Strong computer literacy with proficiency in Microsoft Office Suite, Google Suite, and QuickBooks. Familiarity with clerical tasks such as data entry, filing, and document preparation. Excellent verbal and written communication skills are essential for interacting with internal teams and external partners. Ability to manage time effectively and prioritize tasks in a dynamic work environment. Experience handling front desk operations is a plus. We encourage candidates who are detail-oriented, self-motivated, and eager to contribute to our team’s success to apply for this exciting opportunity as an Executive Assistant.
Job Type:
Part-time Pay:
$23.75 – $25.00 per hour Expected hours: 24 – 30 per week
Work Location:
In person
