Senior Executive Assistant Position Available In Miami-Dade, Florida
Tallo's Job Summary: The Senior Executive Assistant position offers the opportunity to support the Chairman and Founder of a major company, requiring exceptional organizational skills and discretion. Responsibilities include managing calendars, coordinating travel, handling logistics, and prioritizing tasks with sensitivity. The ideal candidate has over 10 years of experience supporting high-profile executives, strong communication skills, and the ability to adapt quickly under pressure.
Job Description
We are seeking a highly skilled and discreet Executive Assistant to support the Chairman and Founder of a major company. This role requires exceptional organizational skills, a proactive mindset, and the ability to manage a fast-paced and demanding schedule. The ideal candidate will be a polished professional with experience supporting C-level executives and handling complex travel and logistical arrangements with precision and discretion.
Key Responsibilities:
Manage an extremely active and dynamic calendar, including high-volume scheduling across multiple time zones. Coordinate private and commercial travel, including private aviation, hotel accommodations, ground transportation, and itineraries. Liaise with car services, pilots, security, and concierge teams to ensure seamless execution of travel and daily logistics. Prioritize and manage multiple tasks and confidential matters with sensitivity and discretion. Anticipate the needs of the Founder and proactively address scheduling, logistics, and follow-up. Prepare briefings and materials for meetings, events, and engagements. Act as a gatekeeper and representative, interfacing with internal stakeholders, board members, investors, and high-profile external contacts. Handle personal tasks and special projects as needed.
Qualifications:
10+ years of experience supporting a high-profile executive, preferably in a fast-paced, demanding environment. Proven ability to manage complex calendars and travel with a high level of accuracy and foresight. Exceptional judgment, discretion, and professionalism. Extremely strong written and verbal communication skills. Highly organized, detail-oriented, and able to adapt quickly under pressure. Tech-savvy with proficiency in Microsoft Office, Google Workspace, and travel booking platforms. Availability outside standard business hours for urgent matters. Strong organizational skills and attention to detail.
