Senior Executive Assistant Position Available In Miami-Dade, Florida
Tallo's Job Summary: The Senior Executive Assistant role requires a proactive, detail-oriented professional with at least 5 years of experience in executive and personal assistant roles. This individual must have strong communication skills, exceptional organizational abilities, and be able to handle a fast-paced, high-pressure environment independently. The position involves managing calendars, travel arrangements, event planning, and maintaining confidentiality with discretion and tact. A Bachelor's degree is required for this position.
Job Description
Role Description We’re looking for a proactive and highly organized professional to provide both administrative and personal support to a C-level executive. The ideal candidate is someone who thrives in fast-paced, high-pressure environments and can operate independently with minimal oversight. They should be intellectually curious, detail-oriented, and resourceful, with a strong sense of discretion and integrity. This individual must also be comfortable handling personal support tasks with the same level of professionalism and care. Strong communication skills are essential, as they will interact with a variety of internal and external stakeholders. The ability to manage multiple projects simultaneously and follow through consistently is key to success in this role. Key Responsibilities Maintain calendar and handle scheduling of all meetings and appointments, professionally and personally Arrange travel needs through internal travel department and create complete travel itineraries for all trips Manage personal travel and administrative tasks while maintaining strict confidentiality and acting with tact at all times Organize and arrange both onsite and offsite meetings and other event planning duties Develop and maintain strong relationships with the central facilities and workplace teams Assist with onboarding new members to the team Act as liaison between Executive and business colleagues Perform other duties as assigned Skillset Requirements Experienced professional with a minimum of 5 years of experience, preferably with both executive assistant and personal assistant experience Excellent English, grammar, written and oral communication skills Proven record of successful problem solving Superior organizational skills and record-keeping, and strong attention to detail Excellent interpersonal skills, positive attitude and high energy level Requires some flexibility with work schedule Adaptable, flexible to changes and the ability to work in a fast-paced environment Proficiency in Microsoft Windows, Excel, PowerPoint, and related software Bachelor’s degree required
