Executive Assistant Position Available In Orange, Florida

Executive Assistant I.B.P. Construction LLC Orlando, FL Job Details Full-time From $18 an hour 1 day ago Qualifications Microsoft PowerPoint Microsoft Word Google Workspace Correspondence management Microsoft Excel Interpersonal skills Customer service Filing Executive administrative support Microsoft Office Calendar management QuickBooks Organizational skills Portuguese Working as an executive assistant Appointment scheduling Phone call management Delegation Communication skills Meeting agenda preparation Personal assistant experience Entry level File organization Time management Travel planning Full Job Description Overview We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be adept at managing multiple tasks and priorities in a fast-paced environment while maintaining a high level of professionalism. This role requires excellent communication skills and the ability to work collaboratively with various departments. Duties Provide comprehensive administrative support to executives, including managing calendars and scheduling appointments using Outlook Calendar. Handle incoming communications via phone systems and email, ensuring timely responses and follow-ups. Organize and maintain files, both digital and physical, ensuring easy access to important documents. Assist in the preparation of reports, presentations, and other documentation as needed. Manage travel arrangements, including booking flights, accommodations, and itineraries. Coordinate meetings and events, including logistics such as venue selection and catering services. Utilize Google Suite for document creation, collaboration, and sharing with team members. Support financial operations by maintaining records in QuickBooks as needed. Provide exceptional customer service to internal and external stakeholders. Experience Proven experience as an Executive Assistant or in a similar clerical role is preferred. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite applications. Strong organizational skills with the ability to manage multiple priorities effectively. Experience with calendar management and scheduling tools is essential. Familiarity with QuickBooks is a plus but not required. Excellent verbal and written communication skills are necessary for effective interaction with various stakeholders. If you are a motivated individual who thrives in a dynamic environment and possesses the required skills, we encourage you to apply for this exciting opportunity as an Executive Assistant.

Job Type:

Full-time Pay:

From $18.00 per hour

Schedule:

8 hour shift

Language:

Portuguese (Required) Ability to

Commute:

Orlando, FL 32810 (Required) Ability to

Relocate:

Orlando, FL 32810: Relocate before starting work (Preferred)

Work Location:

Hybrid remote in Orlando, FL 32810