Executive Assistant Position Available In Orange, Florida

Executive Assistant Orlando Health – 3.8

Ocoee, FL Job Details Full-time Estimated:

$37.7K – $46.8K a year 3 hours ago Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel Microsoft Access Customer service Word processing Mid-level Microsoft Office Administrative experience Organizational skills Associate’s degree 2 years

Full Job Description Position Summary:

Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President.

Location:

1300 Hempel Ave Ocoee, FL 34761

Schedule:

M-F position 8am – 5pm (occasionally a little earlier or later if a meeting going on)

Responsibilities:

Essential Functions Plans and carries out administrative functions requiring considerable knowledge of the organization. Performs significant administrative duties with multiple priorities and tasks. Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. Creates, prepares and coordinates presentations, including charts, graphs, etc. Creates and maintains databases and spreadsheets. Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. Has significant contact with senior management, board members, and various external contacts. Has access to confidential employee, management and organization data. Organizes and expedites flow of work through Vice President’s or Senior Vice President’s office. Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. Conducts research, data collection, and some analysis of information. Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. Responds to callers, correspondence and visitors not requiring Vice President’s or Senior Vice President’s attention. Utilizes significant discretion in varied areas. Coordinates special events. Prepares, monitors, or assists with the preparation of various budgets. Provides work direction to other clerical personnel within the department. Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. Maintains compliance with all Orlando Health policies and procedures.

Qualifications:

Education/Training Associate’s Degree. Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate’s degree (in addition to the requirements listed in the Experience section). Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience.