Administrative Assistant to Healthcare Executive – Medical Office Operations Position Available In Palm Beach, Florida
Tallo's Job Summary: We are seeking a detail-oriented Administrative Assistant to support daily operations in a medical healthcare group. Responsibilities include administrative tasks, managing schedules, coordinating with vendors and staff, HR support, and handling business setup tasks. The ideal candidate is a self-starter with strong communication skills, computer proficiency, and the ability to travel when needed. The full-time position offers a salary starting at $65,000 per year with opportunities for growth and impact within the organization. If you thrive in a dynamic, entrepreneurial environment, we encourage you to apply by submitting your resume and a brief note outlining why you are the perfect fit for this role.
Job Description
Administrative Assistant to Healthcare Executive
- Medical Office Operations Confidential West Palm Beach, FL 33409 Administrative Assistant to Healthcare Executive
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Medical Office Operations Location:
West Palm Beach, FL Job Type:
Full-Time Overview:
We’re seeking a highly motivated, detail-oriented Administrative Assistant to support the daily operations of a growing medical healthcare group. This is not your average assistant role-each day will look different, and you’ll be the go-to “right hand” for the CEOs across a wide variety of tasks. From managing projects and people to handling logistics and errands, you’ll play a vital role in the smooth, behind-the-scenes running of our business.
Responsibilities:
- Assist with day-to-day administrative and operational tasks
- Manage checklists, schedules, phone calls, and follow-ups
- Coordinate with vendors, contractors, and staff
- Support HR tasks including onboarding, scheduling, and people management
- Handle business setup tasks including zoning, licensing, and business tax receipts
- Run errands and manage personal assistant tasks
- Help plan and coordinate marketing efforts including social media, videos, and reels
- Troubleshoot and solve problems proactively
Requirements:
- Self-starter with strong initiative and adaptability
- Organized, resourceful, and excellent at multitasking
- Must be able to travel within a 2-3 hour range of West Palm Beach when needed
- Strong communication and time management skills
- Proficient with computers, Google Drive, and basic office software
- Comfortable using social media platforms (especially Instagram and TikTok)
- Experience or familiarity with zoning, permits, and business licensing (preferred)
- Video editing or content creation skills are a plus
- Reliable transportation required
Why Join Us:
You’ll be an integral part of a fast-paced, growing healthcare group with opportunities to grow, learn, and make a meaningful impact each day. If you thrive in an entrepreneurial environment where no two days are the same, we want to hear from you!
To Apply:
Submit your resume and a brief note about why you’re the ideal candidate for this dynamic role.
Job Type:
Full-time Pay:
From $65,000.00 per year
Schedule:
Day shift Application Question(s): Thank you for applying! Please submit a brief note about why you’re the ideal candidate for this dynamic role. Are you currently working? If so, where? Do you have past experience in this capacity? When would you be able to start working? What salary range are you looking for?
Work Location:
In person
