Executive Administrative Assistant Position Available In Palm Beach, Florida

Executive Administrative Assistant RegenOMedix Boca Raton, FL Job Details Part-time | Full-time | Contract $21.51 – $23.22 an hour 4 hours ago Benefits Health insurance Dental insurance Tuition reimbursement Paid time off Qualifications Office management experience (1-2 years) Confidential information handling Project coordination Mid-level Microsoft Office 3 years Productivity software Office management Communication skills Technical Proficiency Time management Microsoft 365 proficiency Full Job Description Executive Office Administrator – High-Level Support | Boca Raton, FL Zizion Group, an FDA-registered Medical Device Distributor, is growing, and we’re looking for a sharp, organized, and professional Office Administrator to support our operations and executive team. This is a high-visibility role ideal for someone who can manage fast-moving priorities with discretion, confidence, and a high level of polish. You must be a self-starter who is proactive, polished, articulate, and able to work independently. You must be highly proficient with Microsoft Office and comfortable with technology. About the

Role:

As the backbone of our corporate office, you’ll be responsible for ensuring smooth day-to-day operations while providing key support to our leadership team. You’ll work closely with executives, partners, vendors, and clients across our multiple divisions, helping us scale with precision and professionalism.

What You’ll Do :

• Manage executive calendars, travel coordination, and internal communications
• Ensure the office runs efficiently—overseeing vendors, supplies, scheduling, and admin systems
• Act as a liaison between departments and leadership to keep things moving seamlessly
• Draft and prepare reports, presentations, and meeting materials as needed
• Uphold a polished and professional front-facing environment for clients and partners
• Interact with clients to ensure objectives are being met and that they are satisfied.

What We’re Looking For:

• 3+ years of experience in executive-level admin support or office management
• Tech-savvy, organized, and resourceful—able to think ahead and problem-solve
• Exceptional written and verbal communication skills
• Proven ability to handle confidential information with discretion
• Positive attitude, high standards, and a natural sense of urgency

Why Zizion:

• Competitive compensation and benefits package
• Forward-thinking leadership and room for growth
• A dynamic, entrepreneurial environment where your work makes an impact
• A strong culture rooted in integrity, innovation, and execution
• Focused on Regenerative Medicine – Lots of room for global growth

Schedule:

Full-time, Monday-Friday Additional Preferences:

Aptitude for research and problem-solving A medical background is a plus Technically sound Strong personality and thick-skinned

Benefits:

We have assembled a competitive compensation package to reward our employees for their efforts, commitment, and expertise. We offer a business casual atmosphere along with our compensation package: Medical and dental insurance PTO Perks and incentives based on performance Salary commensurate with experience. Please state your income requirements in your cover letter, as this is a mandatory requirement. We do not want to waste your time or ours. Without a cover letter, your resume will not be considered. Your communication skills are integral to the job.

Job Types:

Full-time, Part-time, Contract Pay:

$21.51 – $23.22 per hour Expected hours: 40 per week

Benefits:

Paid time off Tuition reimbursement

Schedule:

8 hour shift No nights

Work Location:

In person