Executive Assistant Position Available In Palm Beach, Florida

Executive Assistant 3.8 3.8 out of 5 stars Boca Raton, FL 33487

Job Title:

Executive Assistant Job Overview:

We are seeking a dedicated and detail-oriented Executive Assistant to join our client and play a vital role in supporting executive-level operations. This onsite, direct-hire position based in Boca Raton, FL, focuses on providing comprehensive administrative support to a dynamic and highly engaged Chief Executive Officer. The role is ideal for someone who thrives in a fast-paced, high-expectation environment and excels at managing complex calendars, streamlining communications, and ensuring operational efficiency across both professional and personal domains.

Compensation:

$55,000 – $75,000/year

Work Schedule:

Monday – Friday, standard business hours Key Responsibilities of the

Executive Assistant:

Manage and maintain a clean, up-to-date contact database across multiple platforms Oversee and organize high volumes of incoming emails, identify priorities, and ensure timely follow-ups Coordinate and optimize a demanding calendar, balancing internal meetings, client appointments, and travel plans Serve as a liaison for key contacts and clients, scheduling meetings and maintaining strong professional relationships Prepare and manage executive-level agendas, background materials, and talking points Coordinate complex travel arrangements, including maximizing client meetings during travel and preparing detailed itineraries Track and process expense reports for the executive and direct reports, ensuring policy compliance Maintain a blended personal and professional calendar, including scheduling related to family needs and special events Conduct research and compile information to brief the executive on clients, projects, and upcoming engagements Take ownership of priority tracking systems, ensuring deadlines are met and follow-ups are completed Uphold strict confidentiality and handle sensitive information with discretion Qualifications and Skills for the

Executive Assistant:

3+ years of experience supporting C-level executives in a fast-paced environment Bachelor’s degree from an accredited institution Exceptional organizational and multitasking abilities Proficiency with Microsoft Office Suite, Google Workspace, and CRM platforms Excellent written and verbal communication skills Strong judgment, problem-solving skills, and attention to detail Comfortable handling both professional and occasional personal responsibilities Ability to work independently and anticipate needs before they arise Why Join Us? This role offers a unique opportunity to work closely with a highly driven executive and contribute to the success of a growing and dynamic organization. If you’re a proactive problem-solver who takes pride in keeping things running smoothly behind the scenes, this is your chance to make a meaningful impact while growing your career in a supportive and fast-moving environment. #IND1

Job Type:

Full-time Pay:

$55,000.00 – $75,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off

Schedule:

Monday to

Friday Work Location:

In person