Executive Assistant Position Available In Palm Beach, Florida

un ⚐ ⚑ ⚑ Executive Assistant (south florida: palm beach county) Beacon Hill Staffing Group, LLC  compensation: $80000 – $100000 per year employment type: job title: Executive Assistant Our client, a wealth management firm is seeking a highly motivated, proactive, Temp to Perm Executive Assistant to join their office in Palm Beach. This role will be instrumental in supporting the executive leadership team by demonstrating exceptional time-management skills and the ability to balance competing priorities. The candidate will be managing schedules, organizing meetings, events, and facilitating communication across various departments. Some of the key responsibilities will include: Provide high-level administrative support to the Vice Chairman and other senior executive officers in the Palm Beach office. Manage multiple, complex calendars, schedule internal and external meetings and coordinate national/international travel, including flights, accommodations and itineraries while anticipating changes and last-minute adjustments. Manage and prioritize incoming emails, calls, draft correspondence, prepare meeting materials and maintain detailed records. Act as formal point of contact between executives and internal departments, clients, and key stakeholders – serve as a trusted gatekeeper. Handle confidential documents, reports and sensitive matters with discretion. Collaborate with team members across various departments to ensure smooth operations and effective communication. Support planning and execution of company events and client meetings which may, at times, occur after business hours. Help prepare client materials and presentation decks, support marketing and communications efforts. Manage office and all building administration, with comprehensive and accurate record-keeping systems. Coordinate with outside vendors and service providers with input from the Vice Chairman. Ensure no lapse in office support coverage by working closely with office colleagues. Prepare and process expense reports, invoices, and other financial documentation. Perform ad hoc administrative tasks and projects to support the efficiency of the executive team. Assist Vice Chairman in scheduling personal appointments, tasks, and managing insurance processing.

Requirements:

Bachelor’s Degree 3+ years of experience supporting c-suite executives in a fast-paced, high-accountability environment, preferably in financial services, ideally in wealth management and/or Trust company Exceptional organizational, communication, and interpersonal skills with the ability to anticipate needs and follow-thru Ability to manage multiple priorities and projects with poise, precision, and flexibility with a sense of urgency Proactively anticipate executive needs, manage priorities, and address issues before they arise High emotional intelligence, discretion, and sound judgment Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) A calm and confident presence who leads with integrity and professionalism

Compensation:

80K-100K perm base + bonus depending on experience Full medical, dental, vision – 3 different plans and one is 100% paid; 401K with matching, 20 PTO days, free lunch daily Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM) Principals only. Recruiters, please don’t contact this job poster.

post id:

7859734543 ♥ [ ]