Executive Assistant Position Available In Palm Beach, Florida
Tallo's Job Summary: Seeking a highly skilled Executive Assistant in West Palm Beach, FL, offering $60,000 a year. Requirements include 3-5 years of executive support experience, advanced Microsoft Office skills, and exceptional communication abilities. Responsibilities involve managing calendars, appointments, travel arrangements, and providing business support for senior executives. Ideal candidates thrive in fast-paced environments, prioritize tasks effectively, and maintain confidentiality with professionalism.
Job Description
Executive Assistant Confidential West Palm Beach, FL Job Details Full-time $60,000 a year 1 day ago Benefits Health insurance Paid time off Life insurance Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel Microsoft Outlook Executive administrative support Microsoft Office 3 years Average typing speed (60-80 WPM) Executive assistant experience (3-5 years) Project management Task prioritization Business support for CEO Working as an executive assistant Typing Appointment scheduling Senior level Communication skills Meeting agenda preparation Personal assistant experience File organization Time management Travel planning Full Job Description About the Role We are seeking a highly skilled, proactive, and intuitive Executive Personal Assistant to support the CEO, President, and VP of Sales of a rapidly growing, entrepreneurial company. Based in West Palm Beach, this full-time on-site position is best suited for a dynamic professional who thrives in a fast-moving environment, balances discretion with decisiveness, and brings both structure and foresight to a high-energy executive team. Key Responsibilities Serve as the primary gatekeeper and right-hand support to three senior executives, managing both business and personal affairs with utmost discretion and efficiency. Maintain and orchestrate intricate calendars, appointments, and logistics—including national and international travel—for business meetings, civic engagements, and family commitments. Coordinate internal and external meetings, conferences, events, and organizational memberships across multiple industries and affiliations. Monitor and manage email communications and voicemails on behalf of executives, ensuring urgent matters are prioritized and resolved quickly; maintain a robust and up-to-date contact database. Handle personal errands, schedule household services, and make personal travel arrangements, maintaining clear boundaries and confidentiality while juggling business priorities. Anticipate needs and proactively manage a continuous stream of tasks and last-minute changes in a highly unstructured environment. Provide administrative support including data entry, filing, expense tracking, office inventory, and general organization. Be the calming force and organizational anchor for executives with limited tech skills who rely heavily on a paper-based, interpersonal communication style. Qualifications Minimum of 5 years of executive-level support experience in a fast-paced, often unpredictable business or family-office environment. Superior organizational, multitasking, and time-management skills with a proven ability to meet deadlines and pivot with changing priorities. Strong command of Microsoft Office (Word, Excel, Outlook, PowerPoint); comfort managing multiple devices and manual systems. Impeccable written and verbal communication skills, and sound judgment under pressure. High emotional intelligence, maturity, and professionalism, with an unwavering commitment to confidentiality and discretion. Experience supporting senior executives who are not tech-savvy is strongly preferred . Background in event planning, project management, or marketing is a plus. Must be a self-starter who anticipates needs, sees around corners, and doesn’t wait to be asked. Ideal Candidate This role is designed for someone who is deeply dependable, thrives in controlled chaos, and takes pride in making the lives of busy executives smoother and more productive. If you’re the kind of person who remembers the details others miss, relishes solving problems before they arise, and can switch between boardroom polish and everyday errands with grace—this job is for you.
Job Type:
Full-time Pay:
$60,000.00 per year
Benefits:
Health insurance Life insurance Paid time off
Schedule:
Day shift Monday to Friday Application Question(s): Why did your last role end? What makes you a great fit for this position?
Experience:
Executive Assistant:
3 years (Required) Ability to
Commute:
West Palm Beach, FL 33401 (Required)
Work Location:
In person
