Executive Assistant Position Available In Palm Beach, Florida
Tallo's Job Summary: The Executive Assistant position in Palm Beach Gardens, Florida, offers support to senior leadership with scheduling, travel arrangements, and administrative tasks. Requirements include 5 years of experience, strong communication skills, and proficiency in Microsoft Office Suite and QuickBooks Online. Robert Half is hiring for this role, providing competitive compensation and benefits for qualified candidates.
Job Description
Description We are looking for a detail-oriented and highly capable Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional organizational skills, the ability to manage complex schedules, and a proactive approach to handling a wide range of administrative responsibilities. Based in Palm Beach Gardens, Florida, the position offers an opportunity to work in a dynamic environment while maintaining the highest standards of confidentiality and professionalism.
Responsibilities:
- Oversee and coordinate the executive’s calendar, including scheduling meetings and organizing logistics across multiple time zones.
- Prepare detailed briefing materials, presentations, and agendas for various meetings and business trips.
- Arrange and manage complex travel itineraries, ensuring all details are accounted for.
- Support business development efforts by tracking key projects, deadlines, and follow-up tasks.
- Serve as a liaison with clients, vendors, investors, and internal teams to ensure smooth communication.
- Monitor and manage expenses, prepare financial reports, and handle other administrative tasks.
- Occasionally assist with personal errands and family-related arrangements as needed.
- Maintain strict confidentiality while handling sensitive information and documentation. Requirements
- At least 5 years of experience as an Executive Assistant supporting senior executives.
- Exceptional written and verbal communication skills.
- Strong organizational abilities with a keen attention to detail.
- Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
- Familiarity with QuickBooks Online for expense tracking and reporting.
- Experience in hospitality, distribution, or luxury service industries is an advantage.
- Must be based in or willing to work in Palm Beach Gardens, Florida, with occasional travel.
- A flexible, solution-driven mindset with the ability to remain composed under pressure.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
