Executive Assistant Position Available In Palm Beach, Florida

Description We are looking for a detail-oriented and proactive Executive Assistant to provide comprehensive support to executive leadership. In this role, you will play a pivotal part in ensuring seamless office operations, managing schedules, and assisting with human resources and project coordination. This position is based in West Palm Beach, Florida, and offers an exciting opportunity to contribute to a dynamic and fast-paced environment.

Responsibilities:

• Oversee daily office operations, including managing supplies, correspondence, and general administrative tasks.
• Collaborate with IT for equipment needs and support Finance with financial tracking and reporting.
• Prepare, edit, and organize reports, presentations, and other documents while maintaining confidentiality.
• Manage calendars, coordinate meetings, and document key notes and action items during discussions.
• Track project progress and assist in maintaining deadlines to ensure smooth execution.
• Support human resources functions, including maintaining employee records and assisting with benefits administration.
• Facilitate recruitment efforts by posting job openings, scheduling interviews, and coordinating onboarding processes for new hires.
• Assist with employee engagement initiatives, such as performance reviews and team-building activities.
• Identify opportunities for improving HR and administrative processes to enhance efficiency. Requirements
• Bachelor’s degree in Business Administration, Human Resources, Communications, or a related field is preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, along with familiarity with office management software.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills, paired with a detail-oriented approach.
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Capacity to adapt to changing priorities and meet tight deadlines in a fast-paced environment.
• Strong interpersonal skills to collaborate within a team and work independently.
• Experience with tools such as ADP, Cisco Webex Meetings, Concur, CRM systems, and Kronos Timekeeping is a plus.

TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .