Executive Assistant Position Available In Palm Beach, Florida

Executive Assistant Leeds Professional Resources Boca Raton, FL Job Details Temporary | Full-time $43 – $46 an hour 6 hours ago Benefits Vision insurance Life insurance Qualifications Microsoft Powerpoint Microsoft Word Correspondence management Microsoft Excel Executive assistant experience (6-10 years) Executive administrative support Team scheduling Microsoft Office Administrative experience Executive assistant experience (3-5 years) Bachelor’s degree Calendar management Working as an executive assistant Phone call management Senior level Communication skills File organization Time management Travel planning Full Job Description Overview We are seeking a highly skilled and professional Executive Assistant to support senior-level executives in a dynamic, fast-paced environment. This role requires exceptional organizational skills, discretion, and the ability to manage complex tasks with minimal supervision.

Key Responsibilities:

• Compose, edit, and proofread original correspondence, documents, reports, and presentations; handle copying, mailing, scanning, faxing, and overnight mail as needed.
• Manage appointment calendars, coordinate schedules, and arrange meetings, conferences, and related logistics, including reserving meeting spaces, hotel rooms, meals, refreshments, and audio/visual equipment.
• Provide high-level administrative support to executives, maintaining a professional and pleasant demeanor at all times.
• Act as a liaison, maintaining open communication by answering and screening internal/external calls, redirecting as necessary, taking messages, and ensuring timely follow-up on urgent or sensitive matters.
• Prepare and design correspondence, memos, charts, tables, graphs, business plans, PowerPoint presentations, and other documents; proofread for spelling, grammar, and layout, ensuring accuracy and clarity.
• Work independently and collaboratively on projects, acting as a project manager for special initiatives, including planning, scheduling, coordinating presentations, creating reports, and disseminating information and meeting minutes.
• Uphold strict confidentiality in all matters.
• Exercise sound judgment to proactively manage daily business issues with minimal direction.
• Maintain organized physical and digital filing systems for business licenses, contracts, SOWs, and other critical documents to ensure prompt retrieval.

Qualifications:

• Bachelor’s degree required.
• 5+ years of successful administrative experience, including at least 3 years supporting senior executives, preferably in a mid to large public corporation.
• Proven experience working with senior-level executives, customers, vendors, visitors, and other stakeholders.
• Exceptional written and verbal communication skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• High level of professionalism, discretion, and attention to detail.

Job Types:

Full-time, Temporary Pay:

$43.00 – $46.00 per hour Expected hours: 40 per week

Benefits:

Life insurance Vision insurance

Schedule:

8 hour shift Monday to

Friday Work Location:

In person