Executive Assistant – Palm Springs, FL on-site Position Available In Palm Beach, Florida

Executive Assistant – Palm Springs, FL on-site Warrior Service Company

LLC – 3.4

Palm Springs, FL Job Details Full-time $24 – $26 an hour 12 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Parental leave Vision insurance 401(k) matching Professional development assistance Life insurance Referral program Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel Microsoft Outlook Expense management Event planning Mid-level Microsoft Office Administrative experience Bachelor’s degree Accounting Organizational skills Communication skills Personal assistant experience Time management Full Job Description Executive Assistant – Palm Springs, FL on-site

Position Summary:

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level administrative support to our executive leadership. This individual will be responsible for managing complex calendars, coordinating domestic and international travel, overseeing office inventory, planning company events, assisting with basic accounting tasks, and facilitating communication across all levels of the organization. The ideal candidate is a self-starter with exceptional communication skills, a keen eye for detail, and the ability to thrive in a fast-paced, team-oriented environment.

Key Responsibilities:

Executive Support & Communication Manage and maintain executive calendars, scheduling appointments, meetings, and conference calls Serve as a liaison between the executive team and internal/external stakeholders Draft and proofread professional correspondence, reports, presentations, and other communications Ensure the executive team is well-prepared for all meetings and engagements Travel Coordination Arrange complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and travel documentation Prepare detailed travel agendas and ensure executives are fully informed of travel logistics Office & Inventory Management Oversee general office operations and maintain office supply inventory Coordinate with vendors for office maintenance, supply orders, and equipment servicing Ensure the office environment is organized, efficient, and supports daily operations Event Planning Plan and execute company meetings, offsites, and special events, including logistics, catering, venues, and guest communications Support coordination for executive-hosted functions or external events Accounting Support Assist with basic financial tasks such as expense report preparation, invoice tracking, credit card reconciliations, and purchase order processing Collaborate with accounting or finance departments to ensure timely and accurate reporting Other Duties as Assigned Take on special projects and administrative initiatives as needed to support the executive team and broader organization

Qualifications:

Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership Strong organizational, multitasking, and time-management skills Excellent written and verbal communication abilities High degree of professionalism, discretion, and confidentiality Ability to work independently and anticipate needs with minimal supervision Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with tools like Zoom, Concur, or Google Workspace a plus Familiarity with basic accounting principles and expense management Experience in event planning and vendor coordination Bachelor’s degree preferred, but not required with strong experience

Work Location:

Corporate Office on-site in

Palm Springs, FL Job Type:

Full-time Salary:

$24.00 – $26.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Parental leave Professional development assistance Referral program Vision insurance

Schedule:

8-hour shift Monday to Friday 8a to 4:30p Monday to Friday 8a to 4:30p 40 hours per week