Executive Assistant/Project Coordinator Position Available In Palm Beach, Florida

Executive Assistant/Project Coordinator The Stetson Group West Palm Beach, FL 33401

• Hybrid work Executive Assistant & Advancement Coordinator Location West Palm Beach, FL (Hybrid) Position Overview The Project, Executive & Fundraising Operations Coordinator is a dynamic, multi-faceted role within our advancement team.

This position is instrumental in launching and executing our capital campaign, providing executive support, managing event logistics, coordinating communications, and supporting fundraising activities. Key Responsibilities Executive & Communications Support

• Provide high-level administrative support to the Advancement team.
• Manage complex calendars, travel arrangements, and confidential information.
• Manage campaign email inboxes, ensuring timely responses and efficient communication flow.
• Draft, edit, and proofread correspondence, reports, and presentations for internal and external audiences.
• Coordinate and distribute regular communications and updates to stakeholders.
• Manage the department expenses and budget. Project Management
• Attend and coordinate meetings to track progress on projects, ensuring milestones are met.
• Prepare project documentation, status reports, and presentations for internal and external stakeholders. Fundraising Program Support
• Assist with donor research, cultivation, stewardship, and recognition activities.
• Support the coordination of fundraising events, donor communications, and post-event follow-up, including venue selection, vendor coordination, catering, and technology needs.
• Maintain fundraising databases, track donor engagement, and generate reports for leadership.
• Collaborate with marketing and communications teams to develop fundraising materials and campaigns. Qualifications
• Bachelor’s degree or equivalent experience preferred.
• , executive assistance, event coordination, or fundraising support roles (preferably in education or nonprofit sectors).
• Experience managing executive communications, and drafting professional correspondence.
• Experience supporting fundraising campaigns, donor relations, or nonprofit development programs is a plus.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello).
• Experience with fundraising databases (e.g., DonorPerfect, Salesforce, or similar) is a plus.
• Exceptional organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• Flexibility to occasionally work evenings or weekends for events and fundraising activities.

About New School Wellington Join the team bringing a new private Pre-K-12 school to Wellington! As a flagship project by ElevateED, New School Wellington is set to open in August 2028 in the heart of Wellington. We are deeply committed to educational excellence, personalized learning, global connectivity, and future-readiness. Why Join Us?

• Be part of a visionary project shaping the future of education in Palm Beach County.
• Work alongside globally recognized leaders in education and innovation.
• Enjoy a collaborative, supportive team culture and opportunities for professional growth.
• Make a direct impact on the lives of students, families, and the wider Wellington community.

To Apply Please send your resume and a brief cover letter outlining your relevant experience to csrawak@gmail.com

Job Type:

Full-time Pay:

$55,000.00 – $70,000.00 per year

Work Location:

Hybrid remote in West Palm Beach, FL 33401