Executive Assistant, West Palm Beach, FL Position Available In Palm Beach, Florida

Position:

Executive Assistant Location:

West Palm Beach Type:

Full-Time, Permanent Compensation:

$130,000-$160,000 annually, depending on experience + benefits

Overview:

A prominent and fast-paced family office based in Palm Beaches is seeking a highly skilled and experienced Executive Assistant to support the personal and professional affairs of the principals. This is an excellent opportunity for a polished, proactive, and detail-oriented candidate with a strong corporate executive support background, preferably within private service or high-net-worth environments.

Key Responsibilities:

Executive & Administrative Support:

Manage complex calendars, scheduling, and appointments for the principals. Multiple calendar management experience. Corporate charter – Planes, Yachts and car services. Provide administrative assistance such as writing/editing emails, drafting memos and proofread speeches, and preparing correspondence on behalf of the principals. Maintain comprehensive and accurate records, documents, and files. Prior experience working with security teams/secret service. Filter and prioritize communications, visitors, and calls on behalf of the principals. Minute notes, summary of meetings and proof-reading highlight area of attention Prior work as a paralegal or notary – highly desirable Plan and book detailed travel itineraries for both personal and business trips, including flights, accommodations, transportation, and on-the-ground logistics. Accommodate and plan detailed itineraries for Business leaders. Point of contact. Organize private events, social engagements, and meetings—including scheduling, catering, invitations, and on-site coordination. Oversee daily household operations, communicating with domestic staff. Schedule maintenance, oversee repairs, and ensure smooth operation of all estate-related activities. Assist with budgeting, bill payment, expense tracking, and light financial reporting. Perform minor accounting duties and support business-related administrative tasks. Handle a wide range of personal errands and requests, ensuring a seamless lifestyle for the principals and their family.

Confidentiality & Professionalism:

Handle all sensitive matters with discretion, integrity, and professionalism. Represent the principals with grace, diplomacy, and a service-oriented mindset.

Qualifications:

Bachelor’s degree required; higher education preferred. Minimum of 5 years of experience in a senior Executive Assistant or Personal Assistant role. Experience working with high-net-worth individuals, family offices, or luxury environments strongly preferred. Highly organized with the ability to manage multiple priorities under pressure. Excellent verbal and written communication skills. Strong interpersonal skills and the ability to work with discretion, tact, and professionalism. Technically savvy with proficiency in Microsoft Office Suite, Google Workspace, and household management software. Knowledge of the Palm Beach/Jupiter area and local vendors is a plus. Flexible schedule with the ability to work occasional evenings or weekends as needed.

Ideal Candidate Attributes:

Proactive and resourceful with a “can-do” attitude. Exceptional attention to detail and follow-through. Confident decision-maker with excellent problem-solving skills. Self-starter who can work independently and collaboratively. Service-oriented mindset with a refined, polished demeanor. Multi- lingual – Spanish or other languages desirable qualities.

Compensation & Benefits:

Competitive salary ranging from $130,000 to $160,000 , based on experience. Benefits package includes health insurance, paid time off, and other perks.

To Apply:

Please submit your résumé and a cover letter detailing your relevant experience and why you are an ideal fit for this Executive Assistant position.