Executive Assistant Position Available In Pinellas, Florida

Executive Assistant National Spine Institute/USA Spine Oldsmar, FL 34677 Job Summary We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our executive office and will involve managing schedules, coordinating meetings, and facilitating communication within the organization. Responsibilities Manage and maintain executives’ calendars, including scheduling meetings and appointments using Google Suite and Outlook Calendar. Prepare and transcribe meeting notes, ensuring all important information is documented accurately. Provide excellent customer service by acting as a point of contact for internal and external stakeholders. Organize and maintain files, both electronic and paper, ensuring easy access to important documents. Support executive administrative functions by preparing reports, presentations, and other documentation as needed. Coordinate travel arrangements for executives, including booking flights, accommodations, and itineraries. Handle confidential information with discretion and professionalism. Skills Proficient in calendar management with experience using Google Suite and Outlook Calendar. Strong transcription skills with attention to detail in documenting meeting discussions. Excellent customer service skills with a friendly demeanor when interacting with clients and team members. Ability to file documents accurately and maintain organized records. Experience in providing executive administrative support in a fast-paced environment. High level of computer literacy with proficiency in Microsoft Office Suite and QuickBooks. Strong organizational skills with the ability to prioritize tasks effectively. Join our team as an Executive Assistant where you can leverage your skills to support our leadership while contributing to the overall success of the organization!

Job Types:

Full-time, Part-time Pay:

From $18.00 per hour Expected hours: 40 per week

Benefits:

Health insurance Paid time off

Schedule:

8 hour shift Ability to

Commute:

Oldsmar, FL 34677 (Required) Ability to

Relocate:

Oldsmar, FL 34677: Relocate before starting work (Preferred)

Work Location:

In person