Executive Assistant I Position Available In Pinellas, Florida

Executive Assistant I Kaztronix – 3.1

Saint Petersburg, FL Job Details Contract Estimated:

$66K – $79.7K a year 1 day ago Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel Microsoft Outlook Executive administrative support Mid-level Microsoft Office 8 years High school diploma or GED Computer skills Full Job Description Executive assistant

Onsite Hours:

8:00am to 5:00pm ” Perform professional-level tasks that are sensitive in nature, requiring independent judgment, initiative, confidentiality and tact ” Strong computer skills using Microsoft Outlook and MS Office PowerPoint, Word and Excel (intermediate/advanced experience) ” Manage and prepare presentations for internal and external audiences, under general direction (does not facilitate presentations) ” Schedule and organize internal and external meetings and conferences (i.e., schedule attendees, conference rooms, placing catering orders and clean-up services) ” Coordinate and manage offsite and onsite meeting logistics (international and domestic) ” Liaise with other Administrative Assistants or Coordinators to schedule meetings and complex travel logistics: air, ground transportation, meeting preparation, agenda preparation and dinner arrangements, etc. ” Coordinate conference calls with internal and external customers and business partners ” Work independently with only general guidance on a variety of special projects ” Heavy calendar management utilizing MS Outlook to schedule and organize meetings and conferences; must be flexible with last-minute schedule changes and urgent meeting requests ” Process and reconcile travel and expense reports for reimbursement using the Concur Expense management system ” Arrange domestic and international travel; process visas and passport renewals as needed ” Answer and screen telephone calls for executives from both internal/external sources, transfer calls to the appropriate party ” Organize and maintain necessary confidential files and records for department as required ” Coordinate and maintain office and kitchen with supplies ” Reviews and screens mail for the General Manager. ” Responds to regularly occurring requests for information. ” Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. ” Prepares various confidential departmental reports as assigned by General Manager. Collects information, compiles into required format, prints, proofs and distributes to appropriate company personnel. ” Answers telephones, handles calls, routes to appropriate individual, or takes messages. Ensure customers, vendors and employees are handled in a professional and courteous manner. ” Establishes and maintains confidential files. ” Act as a liaison with other departments and outside agencies, including high-level staff such as Business Unit Leaders.

Education or Equivalent:

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Education or Equivalent:

(Minimum required to perform the job) High school diploma or equivalent required; college degree preferred ” Executive Admin 8+ years of experience ” Pharma industry experience a plus