Executive Assistant/Office Manager Position Available In Pinellas, Florida

Executive Assistant/Office Manager Pharma Resource Group, Inc. Saint Petersburg, FL Job Summary We are seeking a highly organized and proactive Executive Assistant/Office Manager to support our executive team and ensure the smooth operation of our office. This role is essential for maintaining effective communication, managing schedules, and providing exceptional customer service. The ideal candidate will possess strong clerical skills and be proficient in various office technologies. Duties

• Perform professional-level tasks that are sensitive in nature, requiring independent judgment, initiative, confidentiality and tact
• Strong computer skills using Microsoft Outlook and MS Office – PowerPoint, Word and Excel (intermediate/advanced experience)
• Manage and prepare presentations for internal and external audiences, under general direction (does not facilitate presentations)
• Schedule and organize internal and external meetings and conferences (i.e., schedule attendees, conference rooms, placing catering orders and clean-up services)
• Coordinate and manage offsite and onsite meeting logistics (international and domestic)
• Liaise with other Administrative Assistants or Coordinators to schedule meetings and complex travel logistics: air, ground transportation, meeting preparation, agenda preparation and dinner arrangements, etc.
• Coordinate conference calls with internal and external customers and business partners
• Work independently with only general guidance on a variety of special projects
• Heavy calendar management utilizing MS Outlook to schedule and organize meetings and conferences; must be flexible with last-minute schedule changes and urgent meeting requests
• Process and reconcile travel and expense reports for reimbursement using the Concur Expense management system
• Arrange domestic and international travel; process visas and passport renewals as needed
• Answer and screen telephone calls for executives from both internal/external sources, transfer calls to the appropriate party
• Organize and maintain necessary confidential files and records for department as required
• Coordinate and maintain office and kitchen with supplies
• Reviews and screens mail for the General Manager.
• Responds to regularly occurring requests for information.
• Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes.
• Prepares various confidential departmental reports as assigned by General Manager. Collects information, compiles into required format, prints, proofs and distributes to appropriate company personnel.
• Answers telephones, handles calls, routes to appropriate individual, or takes messages. Ensure customers, vendors and employees are handled in a professional and courteous manner.
• Establishes and maintains confidential files.
• Act as a liaison with other departments and outside agencies, including high-level staff such as Business Unit Leaders.

IV.

Knowledge Requirements:

Education or Equivalent:

Education or Equivalent:

(Minimum required to perform the job) High school diploma or equivalent required; college degree preferred

• Executive Admin 8+ years of experience
• Pharma industry experience a plus If you are a motivated individual who thrives in a dynamic environment and possesses the necessary skills to excel as an Executive Assistant/Office Manager, we encourage you to apply for this exciting opportunity!

Job Types:

Full-time, Contract Pay:

$35.85 – $38.67 per hour

Schedule:

8 hour shift Day shift Monday to

Friday Experience:

Executive administrative support: 8 years (Preferred)

Microsoft Office:

8 years (Preferred) Ability to

Commute:

St. Petersburg, FL (Required)

Work Location:

On the road