Executive AssistantPharma Product Delivery Position Available In Pinellas, Florida

Executive Assistant -Pharma Product Delivery Automated Systems Inc. – 3.7 Saint Petersburg, FL Job Details Full-time | Contract $35 – $40 an hour 1 day ago Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel Microsoft Outlook Executive administrative support Mid-level Microsoft Office 8 years High school diploma or GED Calendar management Computer skills Manufacturing Microsoft Project Microsoft Outlook Calendar Full Job Description Executive Assistant –

Pharma Product Delivery Contract:

3 Months Duration with

Possible Extension Location:

St.

Petersburg, FL Onsite Position Shift:

Monday-Friday, 9am – 5pm •must be flexible with changes in schedule for meeting, events and customers Automated Systems, Inc. is seeking an Executive Assistant to take on a 3+ month contract with relevant experience for one of our global Pharmaceutical Manufacturing clients located in St. Petersburg, FL.

Job Role Responsibilities:

Perform professional-level tasks that are sensitive in nature, requiring independent judgment, initiative, confidentiality and tact Manage and prepare presentations for internal and external audiences, under general direction (does not facilitate presentations) Schedule and organize internal and external meetings and conferences (i.e., schedule attendees, conference rooms, placing catering orders and clean-up services) Coordinate and manage offsite and onsite meeting logistics (international and domestic) Liaise with other Administrative Assistants or Coordinators to schedule meetings and complex travel logistics: air, ground transportation, meeting preparation, agenda preparation and dinner arrangements, etc. Coordinate conference calls with internal and external customers and business partners Work independently with only general guidance on a variety of special projects Process and reconcile travel and expense reports for reimbursement using the Concur Expense management system Arrange domestic and international travel; process visas and passport renewals as needed Organize and maintain necessary confidential files and records for department as required Coordinate and maintain office and kitchen with supplies Reviews and screens mail for the General Manager Responds to regularly occurring requests for information Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes Prepares various confidential departmental reports as assigned by General Manager. Collects information, compiles into required format, prints, proofs and distributes to appropriate company personnel Answers telephone, handles calls, routes to appropriate individual, or takes messages. Ensure customers, vendors and employees are handled in a professional and courteous manner Establishes and maintains confidential files Act as a liaison with other departments and outside agencies, including high-level staff such as

Business Unit Leaders Education and Experience Requirements:

Education or Equivalent:

(Minimum required to perform the job) High school diploma or equivalent required; college degree preferred Executive Admin 8+ years of experience Strong computer skills using Microsoft Outlook and MS Office – PowerPoint, Word and Excel (intermediate/advanced experience) Heavy calendar management utilizing MS Outlook to schedule and organize meetings and conferences; must be flexible with last-minute schedule changes and urgent meeting requests Pharma industry exp

Job Types:

Full-time, Contract Pay:

$35.00 – $40.00 per hour Expected hours: 40 per week

Schedule:

8 hour shift Day shift Monday to Friday No weekends

Overtime Work Location:

In person