Executive Assistant Position Available In Polk, Florida
Tallo's Job Summary: The Executive Assistant position entails providing comprehensive support to a C-Suite client in a confidential capacity. Key responsibilities include managing the executive calendar, handling sensitive documents, coordinating communications, and supporting special projects. Ideal candidates possess experience in banking, legal, or real estate, strong administrative skills, and the ability to maintain discretion and confidentiality at all times. The role is based in a beautifully preserved office environment, requiring a professional appearance and occasional flexibility for executive needs.
Job Description
We are seeking a highly organized, professional, and detail-oriented Executive Assistant to support a C-Suite level client in a confidential capacity. This role requires someone who is polished, proactive, and able to anticipate needs, manage sensitive documents, and provide seamless day-to-day support.
Key Responsibilities:
Maintain and manage the executive calendar, including scheduling appointments and meetings Handle confidential and time-sensitive documents related to real estate closings and transactions Coordinate communications and follow-up with internal and external stakeholders Organize and maintain digital and physical filing systems Support executive with special projects, errands, and ad hoc tasks as needed Serve as a point of contact in a professional, respectful manner Maintain discretion and confidentiality at all times
Preferred Background:
Experience in banking, legal, or real estate environments (e.g., loan processing, legal paperwork, closings) Prior experience supporting high-level executives or principals Strong administrative, communication, and organizational skills Ability to multitask and stay steps ahead in a dynamic environment
Ideal Candidate Traits:
Professional in appearance and demeanor (business attire required) Warm and personable, with the ability to interact confidently with high-profile individuals Discreet, loyal, and able to manage highly confidential matters Strong work ethic, aligned with values, and a community-minded approach
Work Environment:
Located in a beautifully preserved office, featuring fine art and spaces for entertaining Role requires presence in-office and occasional flexibility for executive needs
