Executive Assistant Position Available In Seminole, Florida

Executive Assistant Lotus Behavioral Health – 5.0 Winter Springs, FL Job Details Full-time $45,000 a year 15 hours ago Benefits Paid holidays Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Qualifications Salesforce Executive administrative support Mid-level Microsoft Office Bachelor’s degree Training & development Communication skills Personal assistant experience Behavioral health

Full Job Description Location:

Winter Springs, FL Reports To:

Chief Executive Officer (CEO)

Employment Type:

Full-time Position Summary”: Lotus Behavioral Health is seeking a highly organized, proactive, and detail-oriented

Executive Assistant:

to support the Chief Executive Officer and contribute to the success of key organizational functions, including Quality Assurance, Marketing & Business Development, and Admissions. This dynamic role is ideal for a candidate who is adaptable, eager to learn, and committed to making a meaningful impact within a mission-driven behavioral health organization serving adolescents and families.

Key Responsibilities:

Executive Support:

Provide high-level administrative support to the CEO and other Executive level staff, including scheduling meetings, managing calendars, and preparing correspondence. Maintain confidentiality, prioritize tasks effectively, and act as a liaison between the CEO and internal/external stakeholders. Prepare and organize documents, presentations, reports, and follow-up tasks in support of executive initiatives.

Quality Assurance:

Willingly engage in training and development to gain a working knowledge of regulatory compliance and accreditation standards. Support the QA team by maintaining performance tracking systems and documenting clinical and operational metrics. Assist in the preparation of quality reports, audit findings, and the development of action plans to address areas of improvement. Participate in weekly quality assurance meetings and ensure timely follow-through on assigned tasks.

Marketing & Business Development:

Track key performance indicators (KPIs) for the outreach and business development team, compiling and presenting monthly reports. Maintain a working knowledge of Lotus Behavioral Health’s services and stay informed about competing programs, referral trends, and emerging market opportunities. Assist with organizing community engagement events, referral partner communications, and digital marketing coordination as needed.

Admissions Support:

Cross-train in all aspects of the admissions process, including initial inquiries, pre-screening procedures, insurance verification, and documentation. Assist in tracking admissions metrics, staff responsiveness, and conversion data to support program growth and improved client experience. Serve as a backup to admissions staff when needed and provide seamless handoff of administrative support during high-volume periods.

Qualifications:

Bachelor’s degree minimum; equivalent experience considered when selecting candidate. 2+ years of administrative or executive assistant experience, preferably in a healthcare or behavioral health setting. Strong organizational, written, and verbal communication skills. Ability to work independently while managing multiple priorities in a fast-paced environment. Proficient in Microsoft Office Suite, Google Workspace, and CRM platforms (experience with Dazos, Salesforce, Kipu, or similar tools is a plus). Commitment to the mission and values of Lotus Behavioral Health and an interest in learning and contributing across multiple departments.

Pay:

45K and up based on qualification and experience

Benefits:

Health, dental,vision, 401K match Paid time off and holidays Opportunities for professional growth and cross-training Supportive and mission-driven work environment

To Apply:

Please submit your resume and a brief cover letter outlining your interest in the role. Core Values at

Lotus Behavioral Health:

Our staff members are expected to embody and promote our core values:

Compassion:

We provide care with empathy, kindness, and respect.

Integrity:

We uphold ethical standards and accountability in every action.

Collaboration:

We believe in the power of teamwork and shared purpose.

Excellence:

We pursue the highest standards in care, compliance, and service.

ADA Physical Requirements:

The physical demands described here are representative of those that must be met by a staff member to successfully perform the essential functions of this job: Ability to sit for extended periods of time. Ability to stand, walk, bend, and reach occasionally. Must be able to operate a computer and other standard office equipment. Must be able to communicate effectively in person, over the phone, and via email. Occasional lifting of up to 15 pounds (e.g., documents, laptop, marketing materials). Ability to travel locally for outreach or events when required.