Executive Assistant to Appointed Official Position Available In St. Johns, Florida

Executive Assistant to Appointed Official Print (https://www.governmentjobs.com/careers/jacksonvillefl/jobs/newprint/4975605) Apply  Executive Assistant to Appointed Official Salary $43,522.86 – $58,066.00 Annually Location Jacksonville, FL Job Type Appointed Employee Job Number 2025-06632 Department

NEIGHBORHOODS

Opening Date 06/17/2025 Closing Date 7/1/2025 11:59 PM Eastern + Description + Benefits + Questions Job Description Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!! The Neighborhood Department is actively seeking one (1) Executive Assistant to Appointed Official. Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments. This is administrative work in independently managing a variety of administrative support functions. The work requires knowledge of administrative methods, practices, and procedures and requires skills in researching, compiling, analyzing, and presenting data, which is usually gained through a combination of training and related experience. The work also requires the use of judgment in search for solutions or new applications and is performed in an office environment. The position requires the ability to operate personal computers, copiers, scanners and other standard office equipment as well as the ability to effectively use programs such as Word, Excel, Adobe PDF and web posting programs. Work is primarily performed under limited supervision subject to established practices and procedures covered by precedent or well-defined policy and work is reviewed, usually after the fact, in terms of quality, timeliness, and adherence to methods, standards, and policies. Attention to detail and adherence to deadlines is a critical component of this position. Due to the nature of Planning and Development operations, the employee must be able to work evenings as needed for various meetings. Examples of Work + Provides excellent customer service through proactive responses, resolving concerns, performing research, providing referrals and follow up. + Prepares routine and complex correspondence and reviews for accuracy all documents for the Chief’s approval. + Prepares for and participates in meetings; scheduling location, preparing agenda, inviting subject matter experts and guests, and recording and transcribing minutes. + Manages the Chief’s calendar and schedule. + Serves as a resource for administrative duties, purchasing, personnel matters, customer services, and other duties as required. Open Requirements/Supplemental Information + A four year combination of education and/or professional experience providing advanced level administrative support.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED.

Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred. The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “info@governmentjobs.com” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process please refer to the Frequently Asked Questions on the website. Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled. If claiming veteran’s preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference. If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs Attention:

Veterans’ Preference Coordinator 11351 Ulmerton Road, Suite 311-K Largo, FL 33778-1630

Email:

VeteransPreference@fdva.state.fl.us The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a

ROTH IRA

plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer. www.coj.net/benefits 01 Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating “see resume” does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application? + Yes + No 02 Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future? + Yes + No 03 This position may be assigned to any department based on organizational needs, and the salary may vary within the range accordingly. + I have read and understand the statement above. 04 Do you have four year combination of education and/or professional experience providing advanced level administrative support? + Yes + No 05 Provide a detailed description (at least 3-4 complete sentences) of your experience. 06 Indicate the organization(s) you worked for where you gained this experience. 07 If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application. 08 If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don’t live in Florida) and attach it to your application.

FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS.

Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference + Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application. + No, I am not claiming veterans preference and this does not apply to me. 09 If basing qualifications on education, a copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred.

NOTE:

A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process. + I have read the above statement and understand what is required. 10 This position is located in an office and is not a remote location. + I have read and understand the above statement. Required Question Employer City of Jacksonville Address 117 W. Duval St. Suite 100 Jacksonville, Florida, 32202 Website http://www.coj.net/departments/employee-services.aspx Apply Please verify your email address Verify Email