Administrative Executive Assistant to the Leadership Team Position Available In St. Lucie, Florida

Administrative Executive Assistant to the Leadership Team Treasure Coast Food Bank – 4.2 Fort Pierce, FL Job Details Full-time $20 – $25 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Tuition reimbursement Paid time off Employee assistance program Vision insurance 401(k) matching Professional development assistance Life insurance Qualifications Microsoft Powerpoint Microsoft Word Correspondence management Microsoft Excel Microsoft Outlook Experience in non-profits Executive administrative support Collaboration with board members Mid-level Microsoft Office Administrative experience Bachelor’s degree Calendar management Organizational skills Appointment scheduling Microsoft Outlook Calendar Communication skills Meeting agenda preparation Personal assistant experience File organization Time management Full Job Description Job Summary We are seeking a highly organized and motivated Administrative Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will have excellent communication skills, impeccable attention to detail, and a passion for our mission to alleviate hunger.

Duties Calendar Management:

Coordinate and manage the executive team’s schedules, including arranging meetings, appointments, and conference calls.

Communication:

Serve as the primary point of contact for internal and external stakeholders, including donors, volunteers, board members, and staff. Handle incoming calls, emails, and inquiries with professionalism and discretion.

Document Preparation:

Draft and edit correspondence, reports, presentations, and other documents as needed. Ensure accuracy and consistency in all materials.

Meeting Support:

Prepare agendas, attend meetings, and take detailed minutes. Follow up on action items and deadlines to ensure timely completion.

Travel Arrangements:

Coordinate travel logistics, including booking flights, accommodations, and transportation for the executive team.

Expense Management:

Process expense reports and reimbursements in a timely manner. Maintain accurate records of expenses and budgets.

Project Coordination:

Assist with special projects and initiatives as assigned by the executive team. Provide research, analysis, and logistical support as needed.

Office Management:

Oversee office supplies, equipment, and facilities. Coordinate with vendors and service providers to ensure a safe and functional work environment.

Confidentiality:

Handle sensitive information with the utmost confidentiality and discretion. Maintain confidentiality of donor and client information in accordance with privacy policies and regulations.

Ad Hoc Support:

Provide additional administrative support as requested by the executive team, including personal assistance tasks as needed. Experience Bachelor’s degree preferred, or equivalent work experience. Proven experience as an executive assistant or administrative assistant, preferably in a non-profit or social services environment. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Strong written and verbal communication skills, with a keen eye for detail and accuracy. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Ability to work independently with minimal supervision, as well as collaboratively in a team environment. Demonstrated discretion and professionalism when handling confidential information. Passion for our mission to fight hunger and food insecurity in our community. If you are an enthusiastic individual with a knack for organization and communication, we encourage you to apply for this rewarding opportunity as an Administrative Assistant.

Job Type:

Full-time Pay:

$20.00 – $25.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance

Schedule:

8 hour shift Monday to Friday Application Question(s): How many years of experience do you have as an Administrative Assistant or in a similar administrative support role? Have you worked in a nonprofit or social services environment before? If so, please describe your experience. Are you proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications?

Work Location:

In person