Executive Assistant to the City Council Position Available In St. Lucie, Florida

Executive Assistant to the City Council 
Salary $58,052.80 Annually Location Port St. Lucie

FL 34984, FL

Job Type

FULL-TIME

Job Number 202502948 Department

CITY COUNCIL OFFICE

Opening Date 05/15/2025 Closing Date 6/16/2025 5:00 PM Eastern

DESCRIPTION

BENEFITS
QUESTIONS
POSITION SUMMARY The City of Port St. Lucie is an equal opportunity employer. This position requires the applicant to successfully pass a drug screening. This position is Essential and is required to report to duty before, during, and immediately after a civil emergency. Highly responsible, confidential, complex, and specialized administrative support work to the Office of the Mayor and City Council. Routine and non-routine, high-profile administrative support duties performed as dictated by the City Council. Position acts as liaison between City Council and City Manager, Department Directors, County and State Officials, representatives of the media, the general public, and City employees. Work is subject to general supervision. Position deals with sensitive data and a high degree of accountability and matters of a confidential nature. This highly visible position exercises judgement concerning assigned duties requiring the ability to function independently. The scope and degree of knowledge required is that of a more complex and advanced office. Facilitates the development of public trust and confidence in the City.

ESSENTIAL DUTIES

The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Keeps the mission, vision and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
Provides support to the City Council Members through daily telephone calls and/or email contact.
Performs general clerical duties (fax, scan, types, etc.).
Monitors mail for the council office. (Picks up, disseminates accordingly, and drops off).
May serve as a point of contact for calendar inquiries and meeting requests for the City Council Members.
Communicates the availability of City Council Members and supports event planning through the City Manager’s office.
May monitor email messages received by the City Council Members and identifies or prioritizes requests for action.
Organizes and informs City Council Members of conferences and meetings. May coordinate travel arrangements and registration for conferences and meetings.
Prepares various types of written correspondence on behalf of the City Council Member (examples: ceremonial messages, thank you greetings, and condolence letters).
Assists with follow-up items and/or open items at the direction of the City Council.
Conducts research and reviews topics of interest brought forward by the City Council.
Other duties as may be assigned.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Graduation from an accredited high school or possession of an acceptable equivalency diploma required. Five (5) years of progressively responsible work experience involving staff assistance and advanced clerical support work required. Knowledge of the Florida Sunshine Law and previous Public Sector work preferred. Possession of a valid Florida driver’s license and maintenance of clean driving record required. A comparable amount of training, education, or experience may be substituted for the minimum qualifications.

KNOWLEDGE, SKILLS, & ABILITIES

Knowledge of business English, spelling, and punctuation in order to prepare documents, compose letters, etc.
Knowledge of office management practices and procedures.
Knowledge of the Department and City’s policies, procedures, and practices.
Knowledge of municipal government organization and services provided.
Proficiency in Microsoft Suite including Word, Excel, and PowerPoint
Ability to access, input, and retrieve information from a computer.
Ability to organize, file, and retrieve volumes of written materials.
Ability to analyze a variety of administrative problems and to make sound recommendations.
Ability to work under pressure and meet short deadlines.
Ability to communicate both orally and in writing.
Ability to establish and maintain effective working relationships with staff, consultants, the public, employees, and officials. Ability to focus on the positive in every situation.
Ability to model respect for individuals, teams, and the organization.
Ability to stay centered when challenged.
Ability to establish and maintain the trust and confidence of the department and public.
Ability to follow through with assigned tasks.

PHYSICAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The noise level in the work environment is usually moderate. Employer
City of Port St. Lucie
Address
121 SW Port St. Lucie Blvd Port St. Lucie, Florida, 34984
Phone
772-871-5206