Executive Administrative Assistant Position Available In Bibb, Georgia

Executive Administrative Assistant McClendon Law and Consulting, LLC Macon, GA Job Details Full-time From $45,000 a year 2 days ago Benefits Paid time off Professional development assistance Flexible schedule Life insurance Qualifications Succession planning Google Suite Civil litigation support Customer service Client communication Paralegal Studies Filing Project coordination Executive administrative support Mid-level Deed drafting Microsoft Office 3 years Administrative experience Client follow-up Calendar management Data entry Organizational skills Pleading drafting Certified Paralegal (CP) Office management Phone etiquette Associate’s degree Paralegal Certificate Full Job Description About Our Firm McClendon Law and Consulting, LLC, is a Black- and woman-owned boutique law firm that serves the entire state of Georgia from our office in Macon. We specialize in estate planning, heirs property remediation, farm succession planning, farm business planning, and general probate services. Our mission is to empower families, stabilize communities, and create opportunities for generational wealth through culturally relevant legal services. Based on our clientele and the sensitive issues our firm tackles, applicants to our firm should be comfortable with topics involving pursuing racial and economic equity, social justice, and remedying discrimination. We offer a collaborative and mission-driven work environment. Job Overview We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to the owner of our law firm. This is a hybrid position based in Macon, GA, requiring a few days a week in the office and travel as needed for events, meetings, and community engagements. You will be accountable to the owner of the law firm. The ideal candidate is a seasoned administrative professional with experience providing executive-level support in a fast-paced small business environment. This role requires exceptional organization, creativity, and process-oriented thinking to ensure seamless operations and protect the owner’s time and energy. As our Executive Assistant, you will handle calendar management, scheduling, meeting coordination, task follow-up, and communication screening, ensuring that the owner can focus on high-level strategic work. This position is best suited for someone who has the ability to catch the vision and run with it—someone who supports our mission and is eager to support our work. If you are our ideal candidate, you are empathetic yet firm, professional yet personable, and deeply invested in efficiency and excellence. You are an excellent problem solver who can anticipate needs, take initiative, and execute tasks with minimal direction. You look forward to the opportunity to serve as a strategic partner who understands the bigger picture and is committed to helping the owner and the firm operate at their highest level. This position will be part-time (approximate 25-30 hours per week) with the potential to evolve into a full-time role. Pay will be competitive and commensurate with experience. Responsibilities Executive Support Manage the owner’s calendar and scheduling, ensuring efficient time management and prioritization. Screen and field emails, phone calls, and other communications, directing inquiries appropriately. Attend in-person and virtual meetings with the owner, providing notetaking, follow-up task assignments, and post-meeting communication. Attend meetings in place of the owner, ensuring effective communication of key points and action items. Coordinate travel arrangements and logistics for the owner. Prepare reports and presentations on behalf of the owner. Run errands such as to the post office and courthouse on behalf of the owner. Event and Community Engagement Support Travel as needed to set up and manage vendor tables and exhibit booths at conferences, workshops, and community events. Assist with event setup and breakdown, including organizing materials, coordinating logistics, setting up the meeting space, ordering food, and engaging with attendees. Reserving meeting spaces, managing registration and coordinating event logistics to ensure a successful event. Coordinating vendors and guest speakers at firm-hosted events. Administrative and Project Coordination Prepare meeting agendas, materials, and presentations for internal and external meetings on behalf of the owner. Track deadlines and follow up on action items to ensure timely completion. Manage digital and physical files, maintaining organized records. Assist with special projects, research, and strategic initiatives assigned by the owner. Light office administrative tasks such as printing and scanning documents, receiving and sending mail, visits to the courthouse, and greeting office guests. Qualifications Proven experience in executive administrative support and personal assistance Strong organizational skills with a focus on calendar management Proficient in Microsoft Office and Google Suite applications Excellent phone etiquette and customer service skills Familiarity with event planning and project coordination Ability to handle clerical tasks such as data entry and filing Experience in office management and bookkeeping is a plus

Job Type:

Full-time Pay:

From $45,000.00 per year

Benefits:

Flexible schedule Life insurance Paid time off Professional development assistance

Schedule:

Choose your own hours Weekends as needed People with a criminal record are encouraged to apply

Education:

Associate (Required)

Experience:

Executive administrative support: 3 years (Required)

Location:

Macon, Georgia 31210 (Required) Ability to

Commute:

Macon, Georgia 31210 (Required) Willingness to travel: 25% (Required)

Work Location:

Hybrid remote in Macon, Georgia 31210