Executive Assistant 1 Position Available In Cobb, Georgia

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what’s possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people’s lives.

Job Summary:

The Executive Assistant I role is responsible for providing administrative/clerical support to assist the system’s Senior Vice President and/or Vice Presidents to successfully carry out the duties and responsibilities of the position(s) and to ensure the smooth and efficient management of the executives schedule and professional obligations.

Core Responsibilities and Essential Functions:

Provide Administrative support to system’s Vice Presidents or Senior Vice President.

• Provide administrative support to a minimum of two leaders specified above including calendar management, coordinating meetings, sending out reminders and keeping leaders on schedule and prepared for upcoming meetings and events.
• Efficiently manage, organize, plan, schedule, coordinate and maintain information.
• Prepare and develop presentations and meeting materials. Coordination, Organization and Multi-Tasking
• Opens, screens and prioritizes all incoming mail, making decision as to which mail should be directed to the leader and which can be delegated for action to other personnel.
• Responsible for Time and Attendance as appropriate for employees in leaders division.
• Schedules conference attendance, travel, hotel and seminar arrangements for the leader(s), completing appropriate authorization and using expense reports.
• Takes minutes as specified by leader, using discretion and expertise to ensure only pertinent information is included in the final minutes while always maintaining confidentially. Arranges appropriate follow-up actions.
• Prepares arrangements for all meetings scheduled by the leader, including notifying attendees, reserving rooms, requesting refreshments, audio/visual equipment set up and preparing/distributing agendas and supporting documentation.
• Other administrative/clerical support duties as needed. Liaison
• Liaison between the leader(s) supported, leadership teams, medical staff, board members, visitors, employees in communicating messages, scheduling meetings and disseminating information, while maintaining good public relations in assisting those who contact the leaders office.
• Receives and screens telephone calls from board members, medical staff, employees, visitors and/or walk ins to the office.
• Handles questions/concerns/complaints from patients, families, team members; getting pertinent information and directing to appropriate person for investigation and/or follow through, as well as bringing pertinent information to the attention of the Senior Leader or other appropriate leader in Management.

Performs other duties as assigned Complies with all Wellstar Health System policies, standards of work, and code of conduct.

Required Minimum Education:

High School Diploma General or Associates General-Preferred Required Minimum License(s) and Certification(s): All certifications are required upon hire unless otherwise stated. Additional License(s) and Certification(s):

Required Minimum Experience:

Minimum 2 years experience as an executive assistant to a VP Required or Minimum 5 years varied and progressively responsible secretarial experience Required or large company and/or healthcare system.

Preferred Required Minimum Skills:

Advanced computer skills in MicroSoft Word and intermediate skills in Excel, PowerPoint etc. Type 55 wpm, with accuracy. Excellent organizational skills. Excellent communication skills, both written and verbal. Excellent calendar management skills, including complex executive meetings. Experience preparing executive schedules, correspondence, presentations, reports etc. Experience creating and routing purchase orders and supply requisitions. Ability to effectively interface with staff, leaders and physicians. Able to maintain high level of confidentiality. Detail orientated with ability to review documentation quickly with accuracy. Join us and discover the support to do more meaningful work—and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more. Nationally ranked and locally recognized for our high-quality care and inclusive culture, Wellstar is one of Georgia’s largest and most integrated healthcare systems. Every day, 24,000+ of us work together to provide personalized care for patients at every age and stage of life – and our team members are the foundation of that care. Mission, Vision & Values At a time when the healthcare industry is changing rapidly, Wellstar remains committed to exceeding patients’ and team members’ expectations, while transforming healthcare delivery.

OUR MISSION

To enhance the health and well-being of every person we serve.

OUR VISION

Deliver world-class healthcare to every person, every time.

OUR VALUES

We serve with compassion We pursue excellence We honor every voice Culture of Excellence Wellstar consistently receives attention and accolades from national organizations that set the standards for world-class care. Our system-wide practice of safety principles, assessing and addressing errors and seeking feedback from our patients and customers continually earns recognition for advances in safety and quality. Featured on the FORTUNE “100 Best Companies to Work For” list and Seramount 100 Best Companies list, we not only provide top-notch care for our patients, but also foster the culture of Wellstar as a Great Place to Work.